Estimating Coordinator

Penguin Air Conditioning, Corp.; New York (NY); On-site; USD 66,000 - 70,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Health savings accounts

Flexible spending accounts

Life insurance

Disability insurance

401(k) Savings Plan

College Coach

Employee assistance program

Job summary

Penguin Air Conditioning, Corp. is seeking an Estimating Coordinator to support estimating and related administrative tasks. The ideal candidate will manage bid activity, coordinate with vendors and clients, and keep operations confidential while escalating issues when needed.

The role requires strong organizational and multi-tasking abilities, plus familiarity with procurement and construction processes. A bachelor’s degree or progress toward one is preferred.

Qualifications

• Minimum 2-3 years working in an administrative / procurement capacity.
• Bachelor’s Degree or currently pursuing preferred.
• Working knowledge of procurement, construction industry, and operations management is a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

Responsibilities

• Assist departments workload, act as a gate keeper and internal/external contact.
• Communicate with vendors and clients, as needed.
• Take inventory of department’s office supplies, sort and distribute as needed.
• Maintain confidentiality of operations department and company information.
• Escalate critical and/or sensitive issues to the department managers with recommendation for resolution.
• Maintain and update bid list daily
• Assign proposal numbers to bid opportunities, create and maintain proposal folders with all updates/addenda to plans and specifications.
• Prepare finalized proposal to submit as per estimating bid forms.
• Manage a high volume of incoming and outgoing emails.
• Handle incoming calls regarding inquiries from subcontractors/general contractors .
• Perform additional assignments as required by the operating needs of the company or as directed by executives.

Job description

We are one of the New York metropolitan area's leading specialty general contractors, with expertise in mechanical, HVAC, building automation, and customized maintenance programs. Our end-to-end solutions include designing, building, and installing a wide variety of systems that meet the needs of virtually every market sector, including commercial and financial services, technology, and more.

Company Overview

Penguin has been serving the New York metropolitan area for more than 70 years with professional and competitive commercial mechanical and facility maintenance services.

Our licensed professional engineers and more than 150 technicians expertly install, operate, maintain, and service mechanical, electrical, and HVAC systems for clients in many different industries.

By applying our expertise to project design and installation, we help our customers to better understand effective project design and control installation costs. We also make sure they understand all long-term costs involved.

Summary

The Estimating Coordinator position is a critical role for the company. The ideal candidate will be responsible for assisting with estimating and administrative related tasks. The ideal candidate must have strong analytical thinking skills, an excellent ability to multi-task, and the ability to manage relationships with internal and external entities.

Essential Duties & Responsibilities

Include the following. Other duties may be assigned.

• Assist departments workload, act as a gate keeper and internal/external contact.
• Communicate with vendors and clients, as needed.
• Take inventory of department’s office supplies, sort and distribute as needed.
• Maintain confidentiality of operations department and company information.
• Escalate critical and/or sensitive issues to the department managers with recommendation for resolution.
• Maintain and update bid list daily
• Assign proposal numbers to bid opportunities, create and maintain proposal folders with all updates/addenda to plans and specifications.
• Prepare finalized proposal to submit as per estimating bid forms.
• Manage a high volume of incoming and outgoing emails.
• Handle incoming calls regarding inquiries from subcontractors/general contractors .
• Perform additional assignments as required by the operating needs of the company or as directed by executives.

Qualifications

#penguin

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Education And/or Experience

• Minimum 2-3 years working in an administrative / procurement capacity.
• Bachelor’s Degree or currently pursuing preferred. Comparable relevant work experience also acceptable.
• Working knowledge of procurement, construction industry, and operations management is a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

Preferred Skills And Abilities

• Excellent organization, communication, and interpersonal skills
• Business writing and reporting skills
• Strategic, analytical, and multi-tasking skills
• Time management skills – ability to meet frequent deadlines
• Basic clerical skills, including but not limited to typing, scanning, calendar management, handling mailings, etc.
• Attention to detail

Computer Skills

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel) and Adobe.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

Benefits

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Aff...

Geographic Disclosure

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a comprehensive benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $66,300 - $70,000

• medical coverage
• dental coverage
• vision coverage
• health savings
• flexible spending accounts
• life insurance
• disability
• 401(k) Savings Plan
• College Coach
• employee assistance program