Estimating Coordinator

Worth & Company, Inc.; Northern (KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid Health Savings Account (HSA)

Company events

Employee Stock Ownership Program

401(k) Matching Program

Paid Time Off & Holidays

Health, Dental, Vision Insurance

Disability Insurance

Life Insurance up to $50,000

Job summary

Worth & Company, Inc. is seeking an Estimating Coordinator to lead the Estimating Administration Team and streamline bid documentation, communication, and data across estimating, preconstruction, and business development.

The role supports the VP of Estimating in a fast-paced construction environment. The ideal candidate is highly organized, skilled in process improvement, and experienced in coordinating administrative functions with customers, vendors, and internal stakeholders.

Qualifications

• Associate's degree in Business Administration, Construction Management, or related field preferred.
• Bachelor's degree preferred.
• Minimum of 5 years of administrative, project coordination, estimating support, or construction administration experience.
• Previous supervisory or team leadership experience preferred.

Responsibilities

• Supervise the Estimating Administration Team, including hiring, training, coaching, and performance management.
• Monitor team productivity and ensure timely completion of administrative functions.
• Review and approve employee timecards and PTO requests.
• Develop, maintain, and update administrative procedures and training materials.
• Coordinate new employee setup and departmental orientation.
• Maintain and update administrative job descriptions and training documentation.
• Oversee bid document management, organization, storage, and distribution.
• Develop and maintain document control procedures to support estimating operations.
• Ensure accurate filing and maintenance of bid-related documentation.

Skills

Organizational skills

Verbal and written communication

Multitasking

Detail oriented

Team supervision

Executive support

Microsoft Office

Education

Associate's degree in Business Administration or related field

Bachelor's degree preferred

Tools

BuildingConnected

CRM systems

Bid management platforms

Construction software

Job description

Position Description

Worth & Company was founded in 1983, and our guiding principle of "standing together strong as an extraordinary team" has established us as one of the most esteemed full service mechanical contractors in the Mid-Atlantic region. We are the preferred contractor for industrial construction across nine states. With a workforce of over 600 employees, cutting-edge technology, excellent safety record, positive company culture, and valuable resources, we provide significant advantages to our customers. Our expertise encompasses mechanical (HVAC/Plumbing) construction, design/build projects, design assistance, industrial construction, and maintenance service/repairs. Our state-of-the art prefabrication facilities total nearly 170,000 square feet and enable us to offer innovative solutions for any project, ranging from sheet metal fabrication to complete modular systems.

We have offices located in Bucks County, PA, and New Castle, DE. We are thrilled to provide competitive salaries, a paid HSA plan, company events, Employee Stock Ownership Program, and a matching 401k. Diversity and inclusion are integral to our company culture.

The Estimating Coordinator is responsible for leading and overseeing the administrative functions that support Worth & Company's Estimating, Preconstruction, and Business Development departments. This role supervises the Estimating Administration Team, ensures the efficient management of bid documentation and estimating systems, coordinates communication among customers, vendors, and internal stakeholders, and provides operational support to the VP of Estimating. The ideal candidate is a highly organized leader with strong communication skills, experience managing administrative processes, and the ability to drive efficiency in a fast-paced construction environment.

Responsibilities

Leadership & Team Supervision

• Supervise the Estimating Administration Team, including hiring, training, coaching, and performance management.
• Monitor team productivity and ensure timely completion of administrative functions.
• Review and approve employee timecards and PTO requests.
• Develop, maintain, and update administrative procedures and training materials.
• Coordinate new employee setup and departmental orientation.
• Maintain and update administrative job descriptions and training documentation.

Bid Documentation & File Management

• Oversee bid document management, organization, storage, and distribution.
• Develop and maintain document control procedures to support estimating operations.
• Ensure accurate filing and maintenance of bid-related documentation.
• Manage BIFSUB platform maintenance and project-related updates.
• Oversee preparation and assembly of public bid packages.
• Maintain and oversee estimating databases and platforms including:
• BuildingConnected
• Business Development CRM systems
• Ensure the accuracy, organization, and integrity of project data.
• Support data reporting, analysis, and continuous process improvement initiatives.

Bid Administration & Coordination

• Oversee management of the Estimating Department inbox and support processing of:
• Invitations to Bid (ITBs)
• Quotations
• Requests for Information (RFIs)
• Addenda and project updates
• Coordinate the distribution of bid information to estimators and stakeholders.
• Create and maintain vendor bid invitations through BuildingConnected.
• Update project information as new documents are issued, deadlines change, and project communications are distributed.
• Coordinate bid communication and collaboration between Estimating, Business Development, Operations, customers, and vendors.

Communication & Business Development Support

• Serve as a primary liaison between customers, vendors, general contractors, and the Estimating Department.
• Distribute bid lists and public bid results throughout the company.
• Support Business Development initiatives by maintaining project status updates, tracking opportunities, and communicating wins and losses.
• Provide project information to the Business Development team to ensure alignment between CRM systems and prospect tracking.
• Communicate with general contractors and customers regarding project clarifications and bid-related inquiries.

Meeting & Administrative Support

• Coordinate and facilitate weekly Estimating Department meetings.
• Attend Go/No-Go meetings, record meeting notes, and manage follow-up activities for approved opportunities.
• Maintain department PTO and out-of-office schedules.
• Prepare expense reports and administrative documentation.
• Provide executive-level support to the VP of Estimating, Preconstruction leadership, and Business Development team.
• Assist with organization and preparation of data for reporting and analysis.
• Perform special projects and additional duties as assigned.
• Health Dental, and Vision Insurance
• Employer Paid Short- and Long-Term Disability
• Employer Paid Life Insurance Policy up to $50,000
• 401(k) Matching Program
• Referral Bonus Program
• Paid Time Off & Holiday

Position Requirements

Qualifications Education & Experience

• Associate's degree in Business Administration, Construction Management, or related field preferred.
• Bachelor's degree preferred.
• Minimum of 5 years of administrative, project coordination, estimating support, or construction administration experience.
• Previous supervisory or team leadership experience preferred.
• Experience within the construction, engineering, or contracting industry strongly preferred.

Knowledge, Skills & Abilities

• Strong organizational and project coordination skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail and commitment to accuracy.
• Proven ability to supervise, train, and develop employees.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
• Experience with BuildingConnected, CRM systems, bid management platforms, or related construction software preferred.
• Ability to handle sensitive and confidential information with professionalism.
• Strong problem-solving and process improvement mindset.

Equal Opportunity Employer

Worth & Company, Inc. is an Equal Opportunity Employer and values diversity at all levels. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or any other protected characteristic as mandated by law.