Estimating Coordinator

Commercial Contracting Corporation; Lake Orion (MI); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Company-paid health & dental premiums

HSA bonus + employer match

401(k) match

ESOP – profit sharing

Job summary

COMMERCIAL CONTRACTING CORPORATION is seeking an Estimating Coordinator in Orion Township, MI. This role provides routine and non-routine clerical and administrative support to the estimating department throughout the bidding lifecycle, from inception to final estimate status.

You will handle bid document processing, coordination with estimators and other teams, and ensure timely submissions while maintaining accurate communication and documentation.

Qualifications

• Associate or Bachelor degree preferred.
• Knowledge of the Construction Industry is desired.
• Strong Excel skills required.
• Strong communication skills (verbal/written).
• Ability to work as a team member with multiple Estimators and Coordinators.
• Ability to work under pressure to meet deadlines.
• Strong attention to detail is required.
• Strong mathematical skills are required.
• Adobe Writer, Bluebeam, Pantera, and Outlook experience preferred.

Responsibilities

• Work in a team environment to share, delegate, and help distribute the workload.
• Process bid documents from agencies/owners to ensure accurate and timely bid submissions.
• Assemble, track, and prepare correspondence to ensure all documentation and communication is accurate and timely.
• Coordinate with estimators, safety, and marketing on any required pre-qualifications on documentation and/or marketing materials needed at bid submission.
• Navigate a variety of customer- and owner-specific websites for access to bid documents and submission.
• Assist with the printing of bid documents including specifications and drawings.
• Provide various levels of administrative support to ensure daily operations run efficiently.
• Coordinate subcontractor database for ongoing accuracy for bid invites.
• Track disadvantaged businesses in the database for RFQ participation requirements.
• Track estimated value of each bid, final bid total submitted, fees, etc. for analysis of hit rates.

Skills

Excel

Communication

Mathematical skills

Attention to detail

Team player

Deadline-driven

Administrative support

Education

Associate or Bachelor degree preferred

Tools

Adobe Writer

Bluebeam

Pantera

Outlook

Job description

Top Workplace USA 2022-2026

Top Workplace Regional - Detroit Free Press 2017 -2025

OUR MISSION: TO IDENTIFY, HIRE, AND RETAIN THE VERY BEST PEOPLE.

COMMERCIAL CONTRACTING CORPORATION

We Are An Employee-owned Company

OUR MISSION: TO IDENTIFY, HIRE, AND RETAIN THE VERY BEST PEOPLE.

OUR CORE VALUES

KEEP PEOPLE SAFE: We must strive to protect our most valuable asset each & every day.

INTEGRITY: We're one team made up of people who are dependable & act with integrity.

HUMILITY: We are humble team players who prioritize the mission over personal ego.

DRIVE: Our people are passionate about their work, relationships, & success.

LOYALTY: We are dedicated to achieving the mission of each project & the overall company.

ATTITUDE: We will inspire others to be positive & overcome daily challenges to achieve our mission.

Highly Competitive Compensation Package

• 100% company-paid medical & dental premiums (individual, couple, or family) – effective Day 1
• Health Savings Account (HSA) bonus + employer match
• 401(k) match: dollar-for-dollar up to 5% of salary
• Employee Stock Ownership Plan (ESOP) – profit sharing

Job Description

POSITION: ESTIMATING COORDINATOR

LOCATION: ORION TOWNSHIP, MI

OBJECTIVE

The Estimating Coordinator provides routine and non-routine clerical and administrative support to the estimating department during the bidding process for multiple projects at one me. The Estimating Coordinator works full life cycle, from inception to final estimate status. This includes receiving and distributing of plans and pertinent information for bids in a timely manner.

Key Accountabilities

• Work in a team environment to share, delegate, and help distribute the workload.
• Process bid documents from agencies/owners to ensure accurate and timely bid submissions.
• Assemble, track, and prepare correspondence to ensure all documentation and communication is accurate and timely.
• Coordinate with estimators, safety, and marketing on any required pre-qualifications on documentation and/or marketing materials needed at bid submission. This may include safety statistics, organizational charts, and/or resumes.
• Navigate a variety of customer- and owner-specific websites for access to bid documents and submission.
• Assist with the printing of bid documents including specifications and drawings.
• Variety of administrative office support functions to ensure that daily operations of the department run efficiently.
• Coordination of subcontractor database for ongoing accuracy providing estimators with a source of a variety of trades to access for invite purposes.
• Tracking of all disadvantaged businesses in the database to help meet the needs of RFQ participation requirements.
• Tracking of the estimated value of each bid, final bid total submitted, fees, etc. for analysis of hit

Ratios And Other Reports Showing Trends.

• Assist in transition from estimating to project management when the quote process is successful.
• Follow ISO 9001 and 14001 requirements as dictated by leadership for a thorough flow of documentation and record-keeping.
• Participate in the audit process to ensure files (electronic and paper) are being maintained accurately and thoroughly.

CORE COMPETENCIES

• Associate or Bachelor degree preferred
• Knowledge of the Construction Industry is desired.
• Ability to work as a team member with multiple Estimators and Estimating Coordinators.
• Strong communication skills (verbal/written).
• Ability to work under pressure to meet deadlines.
• Ability to provide various levels of support to a diverse group of estimators.
• Strong attention to detail is required.
• Strong mathematical skills are required.
• Strong Excel skills required.
• Word (intermediate) required.
• Adobe Writer, Bluebeam, Pantera, and Outlook experience preferred.