Estimating Assistant - Onsite in Hawthorne (Temp-to-Hire)

Ultimate Staffing; Hawthorne (NJ); On-site; USD 28,000 - 40,000; Full time

Job summary

Ultimate Staffing is seeking an Estimating Assistant (Temp-to-Hire) for onsite work in Hawthorne, NJ. You will support bid proposals, manage pricing, and keep documentation organized to ensure timely delivery.

Collaborate with project managers and estimators, draft scope letters, and maintain project folders while complying with safety and internal policies. This entry-level to mid-level role offers hands-on training and long-term potential.

Qualifications

• High School diploma or GED required.
• Prior experience in Construction or HVAC industry highly preferred.
• Minimum of 5 years' administrative or estimating experience preferred - Not required, will train the right candidate.
• Proficient with Microsoft Office (Excel, Word) and Google Suite.

Responsibilities

• Prepare detailed cost estimates and bid proposals.
• Draft scope letters and client-ready proposal documents.
• Answer incoming phone calls occasionally.
• Maintain and update project folders, spreadsheets, and internal trackers.
• Organize and save all documentation to the company's confidential estimating drive.
• Assist project managers with takeoffs and cost revisions.
• Ensure compliance with all internal policies and safety standards.
• Perform additional duties as assigned by leadership.

Skills

Attention to detail

Organizational skills

Multitasking

Effective communication

Education

High School diploma or GED

Tools

Microsoft Office

Google Suite

Job description

Ultimate Staffing is seeking an Estimating Assistant (Temp-to-Hire) for onsite work in Hawthorne, NJ. You will support bid proposals, manage pricing, and keep documentation organized to ensure timely delivery.

Collaborate with project managers and estimators, draft scope letters, and maintain project folders while complying with safety and internal policies. This entry-level to mid-level role offers hands-on training and long-term potential.