Estimator - Admin

Ultimate Staffing; Hawthorne (NJ); On-site; USD 28,000 - 40,000; Full time

Job summary

Ultimate Staffing is seeking an Estimating Assistant (Temp-to-Hire) for onsite work in Hawthorne, NJ. You will support bid proposals, manage pricing, and keep documentation organized to ensure timely delivery.

Collaborate with project managers and estimators, draft scope letters, and maintain project folders while complying with safety and internal policies. This entry-level to mid-level role offers hands-on training and long-term potential.

Qualifications

• High School diploma or GED required.
• Prior experience in Construction or HVAC industry highly preferred.
• Minimum of 5 years' administrative or estimating experience preferred - Not required, will train the right candidate.
• Proficient with Microsoft Office (Excel, Word) and Google Suite.

Responsibilities

• Prepare detailed cost estimates and bid proposals.
• Draft scope letters and client-ready proposal documents.
• Answer incoming phone calls occasionally.
• Maintain and update project folders, spreadsheets, and internal trackers.
• Organize and save all documentation to the company's confidential estimating drive.
• Assist project managers with takeoffs and cost revisions.
• Ensure compliance with all internal policies and safety standards.
• Perform additional duties as assigned by leadership.

Skills

Attention to detail

Organizational skills

Multitasking

Effective communication

Education

High School diploma or GED

Tools

Microsoft Office

Google Suite

Job description

Estimator - AdminClient Job DescriptionNow Hiring: Estimating Assistant (Temp-to-Hire) - Hawthorne, NJPartnered with a Top-Tier Client | Immediate Need | Onsite RoleUltimate Staffing is proud to partner with a well-established and highly respected client in the construction industry located in Hawthorne, NJ, in their search for a Temp-to-Hire Estimating Assistant. This is a fantastic opportunity to join a professional, fast-paced environment with long-term potential!

Position SummaryThe Estimating Assistant plays a key role in supporting the development of competitive bid proposals by managing detailed pricing, documentation, and organizational systems. This individual will work closely with project managers and estimators to ensure bid packages are accurate, organized, and delivered on time.

Key Responsibilities

• * Prepare detailed cost estimates and bid proposals
• * Draft scope letters and client-ready proposal documents
• * Answer incoming phone calls occasionally
• * Maintain and update project folders, spreadsheets, and internal trackers
• * Organize and save all documentation to the company's confidential estimating drive
• * Assist project managers with takeoffs and cost revisions
• * Ensure compliance with all internal policies and safety standards
• * Perform additional duties as assigned by leadership

Qualifications

• * High School diploma or GED required
• * Prior experience in Construction or HVAC industry highly preferred
• * Minimum of 5 years' administrative or estimating experience preferred - Not required, will train the right candidate
• * Proficient with Microsoft Office (Excel, Word) and Google Suite

Desired Attributes

• * Self-motivated with strong attention to detail
• * Excellent organizational and multitasking skills
• * Effective written and verbal communication skills in English
• * Ability to thrive in a fast-paced team environment
• * Professional, honest, and committed to quality service

Location

• * Onsite | Hawthorne, NJ

Position Type

• * Temp-to-Hire
• * Full-time, Monday-Friday schedule
• * Pay rate - $25/hr

Ultimate Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.