Estimating Admin Specialist: Data-Driven Support

Orion Marine Group; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Orion Marine Group is seeking an Administrative Assistant to support the Estimating department and manage clerical tasks across the office. The role includes front desk reception, Salesforce data entry, and organizing project files to ensure smooth bidding processes.

The ideal candidate will have at least three years of administrative experience, proficiency with Microsoft Office, and the ability to learn BuildingConnected, InEight, and Salesforce.

Qualifications

• Minimum of 3 years administrative experience performing clerical tasks.
• High School diploma or GED; Associates degree preferred.
• Proficient with Microsoft Office; able to learn BuildingConnected, InEight, and Salesforce.
• Excellent written and verbal communication; ability to multitask and meet tight deadlines.
• Strong organizational and detail orientation; ability to work independently or as part of a team.

Responsibilities

• Review ITB emails and determine bidding criteria.
• Set up and maintain project estimate folders.
• Set up projects bidding in Estimating Calendar on Building Connected.
• Assist estimators with routine administrative tasks.
• Maintain Salesforce records for sold and ongoing projects.
• Provide front desk reception coverage and keep lobby presentable.
• Prepare and supply project information for management reports.
• Maintain databases for record keeping and reporting.
• Handle confidentiality and safety compliance.

Skills

Organizational skills

Multitasking

Communication skills

Teamwork

Education

High School diploma or GED

Associates Degree preferred

Tools

Microsoft Office Suite

Adobe

Outlook

BuildingConnected

InEight

Salesforce

Job description

Orion Marine Group is seeking an Administrative Assistant to support the Estimating department and manage clerical tasks across the office. The role includes front desk reception, Salesforce data entry, and organizing project files to ensure smooth bidding processes.

The ideal candidate will have at least three years of administrative experience, proficiency with Microsoft Office, and the ability to learn BuildingConnected, InEight, and Salesforce.