Administrative Assistant Estimating

McGuire & Hester; United States; On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Family medical

Dental coverage

Vision coverage

Company stock ESOP

401k match

Bonus program

Education reimbursement

PTO

Paid holidays

Sabbatical program

Personal financial planning

Job summary

McGuire and Hester in Northern California seeks an Administrative Assistant to organize all admin functions of the Estimating Department and to optimize efficiency and accuracy. You will report to the Estimating Administrative Manager and collaborate with VP/Chief Estimator, Operations Managers, Estimators, and other staff, handling bid calendars, plan/spec organization, and pre-bid materials.

Qualifications include a degree, 3+ years admin experience, basic math, and proficiency in English and

Qualifications

• A.A. or Bachelor's degree preferred; 3+ years of admin support experience.
• Previous construction experience preferred.
• Must read and write in English.
• Basic business math.
• Strong interpersonal and collaboration skills.
• Typing at least 50 wpm and be fluent in Google Workspace.

Responsibilities

• Record and organize original plans and specs in the job file.
• Order plans and specs as directed by leadership.
• Ensure bid information in the database is complete and accurate after bids.
• Update bid, pre-bid, and bid run calendars.
• Organize weekly bid schedule, bid materials, DBE efforts, and marketing database.
• Set up and distribute Smart Bid invitations.
• Meet all deadlines and assist senior staff as needed.
• Advertise to subcontractors to meet bid requirements.
• Foster an efficient, productive work environment.

Skills

English language literacy

Basic business math

Reasoning ability

Interpersonal skills

Typing speed 50 wpm

Education

A.A. or Bachelor's degree

3+ years admin support

construction experience preferred

Tools

Google Workspace

Job description

Description

McGuire and Hester is a comprehensive sitework construction company with 100-year history of building many of Northern California's most recognizable landmark and infrastructure projects. We offer a full range of services, including pipeline, grading, paving, concrete, landscape and mechanical work, utilizing both conventional and alternative project delivery methods. Our team adage “Together We Build Things Right” sums up our culture and explains what makes McGuire and Hester both an excellent partner and a great place to work.

Job Summary

An Administrative Assistant organizes all administrative functions of the Estimating Department to optimize eciency and accuracy

Reports to

Estimating Administrative Manager

Key Communication Partners

VP/Chief Estimator, Operations Managers, Estimators, Construction Technology Manager, Project Engineer – Estimating, Vice President of Business Development, and Marketing Coordinator

Typical Duties

• Ensures that original plans and specs are recorded and are properly led in the job les
• Order plans and specs as directed by the Vice President of Estimating or Operations Manager
• After the bid, ensure that all information entered into bid database is complete and accurate; follow up with the estimator and owners as appropriate
• Update bid, pre-bid, and bid run calendar
• Organize weekly bid schedule, order plans and specs, subcontractor advertisement, DBE good faith eorts, follow up of unit price from other contractors and marketing database
• Set up and distribute Smart Bid invitations
• Meet all deadlines successfully
• Understands the duties of the Vice President of Business Development and Vice President of Operations and assists in administrative duties whenever possible
• Perform all required advertisements to subcontractors as required in a timely manner to ensure bid requirements are met
• Internally help foster an ecient, productive, environment by getting to know coworkers
• Reward and recognize others for their contributions to the company

Qualications

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Education and Experience : A.A. or Bachelor's degree preferred, three or more years administrative support experience, previous construction experience preferred

Language Skills : must be able to read and write in English

Mathematical Skills : understanding basic business math

Reasoning Ability : apply common sense understanding to carry out multiple step instructions with standardized situations with occasional variables

Computer Skills : ten-key by touch; must type at least 50 wpm, must be uent in Google workspace. Individuals in this position will also need to be able to learn new technologies as they evolve or are implemented

Interpersonal Skills : the ability to interface and collaborate with a wide variety of people including clients, employees, managers, and agencies

Certicates, Licenses, and Registration : notary helpful but not required

Benets

Besides a competitive salary and the best retirement package in the industry we offer:

• Family medical, dental and vision
• Company Stock (ESOP)
• 401k Employer Match
• Bonus Program
• Continuing Education Reimbursement
• PTO
• Paid Holidays
• Paid Sabbatical Program
• Personal Financial Planning

We are confident that our retirement plan is the best in the industry.

Compensation

$60,000-$70,000, annually based on skills experience and knowledge .