Estimating Administrator

The Heritage Group; Griffith (IN); On-site; USD 35,000 - 52,000; Full time

Job summary

Milestone Contractors in Indiana is seeking an Administrative Support to the Estimating team to handle bid documents, data entry, and customer communications. The role supports bid preparation, pre-qualification paperwork, and supplier coordination in a construction office setting.

You will deliver bids, assist with pre-qualification, and maintain strong relationships with customers and subcontractors while upholding safety and service standards across projects.

Qualifications

• High School or Equivalent preferred.
• Associate’s degree or two years of college.
• Construction or heavy highway experience preferred.

Responsibilities

• Prepares bid documents.
• Assists in preparation of pre-qualification documents.
• Gathers all information and inputs into bid package.
• Prepares INDOT DBE solicitations.
• Ensures accuracy of all information.
• Delivers/picks up bids and attends public bid openings.
• Develops beneficial business relationships.
• Provides highest levels of customer service.
• Performs data entry and typing tasks.
• Assists with supplier and subcontractor solicitation.
• Sits at a desk and uses computer equipment daily.

Skills

Communication Proficiency

Customer/Client Focused

Results Driven

Teamwork Orientation

Stress management/composure

Education

High School or Equivalent Preferred

Associate's Degree or two years of college

Job description

Build Your Career at Milestone Contractors! Provides administrative support to Estimating team

Essential Functions

• Prepares bid documents
• Assists in preparation of pre-qualification documents
• Gathers all required information and inputs into bid package
• Prepares INDOT DBE solicitations
• Ensures accuracy of all information
• Delivers/picks up bids; attend public bid openings
• Develops beneficial business relationships
• Develops good working relationships with customers, suppliers and subcontractors
• Performs day-to-day administrative tasks
• Assists with quantity take-off
• Assists with job promotions
• Assists with supplier and subcontractor solicitation
• Assists with shop/structural drawings
• Communicates with internal/external customers
• Answers inquiries via phone, email or in-person
• Provides highest levels of customer service
• Types letters, memos, correspondence and transmittals
• Promotes and maintains safe work environment
• Exhibits safe work behaviors
• Wears all prescribed PPE

Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company’s core values, competencies, and skills.

Education Qualifications Required

• High School or Equivalent Preferred
• Associate's Degree or two years of college

Experience Qualifications Preferred

• Construction or heavy highway experience preferred

Skills and Abilities

• Communication Proficiency
• Customer/Client Focused
• Results Driven
• Teamwork Orientation
• Stress management/composure

Licenses and Certifications

• Valid drivers license required

Working Conditions/Physical Demands

• Clerical office environment Indoor lab conditions that include standard office equipment such as computers, photocopier, phone, filing cabinets, fax machines, cubicles
• Sits at a desk regularly
• Looks at a computer screen 8 hours a day
• Performs data entry, alpha and 10-key numeric, on a keyboard
• Uses copy/fax to scan documents
• Drives a motor vehicle
• May lift or move up to 10lbs
• Regular travel to job sites, customer sites, and corporate offices around the state is required; mostly day trips, but some overnight travel

About Milestone Contractors

Milestone Contractors is a privately held, family-owned business headquartered in Indianapolis. Milestone Contractors is a fully integrated heavy construction company specializing in highway, bridge, asphalt and concrete paving and site development. Over its 30-year history, Milestone has built a reputation for prioritizing safety, quality, people and innovation. Milestone Contractors is a part of The Heritage Group's family of companies.

Learn more at https://www.milestonelp.com/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.