Bid Administrator

Air Comfort, Inc; Las Cruces (NM); On-site; USD 52,000 - 75,000; Full time

Job summary

Air Comfort, Inc is seeking a detail-oriented Heavy Civil Construction Bid Administrator / Coordinator to manage estimating and bidding processes. You will organize procurement activities, ensure timely bid submissions, and coordinate with estimators, PMs, and partners.

Responsibilities include monitoring portals for new opportunities, downloading plans, maintaining bid calendars, distributing documents, and soliciting subcontractor quotes.

Qualifications

• High school diploma required; construction bidding experience preferred.
• Strong organizational skills and meticulous attention to detail are essential.

Responsibilities

• Monitor procurement portals and websites daily for new heavy civil project opportunities, RFPs, and RFQs.
• Download and organize complete sets of project plans, specifications, addenda, and reference materials.
• Maintain the bid calendar to track active pursuits, pre-bid meetings, and submission deadlines.
• Coordinate the distribution of project documents to estimators, project managers, and joint-venture partners.
• Solicit quotes from subcontractors, material suppliers, and equipment vendors for specific scopes of work.
• Track subcontractor coverage across trades to ensure competitive bid pricing and completeness.
• Distribute addenda and plan revisions to bidding subcontractors promptly to maintain pricing accuracy.

Skills

Excellent organizational skills

Attention to detail

Ability to work under tight deadlines

Education

High school diploma

Tools

Microsoft Office 365

Excel

SharePoint

OneDrive

Box

BidX

HeavyBid

B2W

ProCore

Dodge Reports

Job description

We are seeking a detail-oriented Heavy Civil Construction Bid Administrator / Coordinator to manage and streamline our estimating and bidding processes. In this role, you will be the organizer of our procurement team, ensuring all public and private heavy civil bid documents (including earthwork, paving, utilities and water & wastewater treatment plants) are compiled accurately, quotes received on time and to comply with all regulations.

Key Responsibilities

Bid Management & Coordination

• Monitor procurement portals and websites daily for new heavy civil project opportunities, RFPs, and RFQs.
• Download and organize complete sets of project plans, specifications, addenda, and reference materials.
• Maintain the bid calendar to track active pursuits, mandatory pre-bid meetings, and strict submission deadlines.
• Coordinate the distribution of project documents to estimators, project managers, and joint-venture partners.

Subcontractor & Vendor Relations

• Solicit quotes from subcontractors, material suppliers, and equipment vendors for specific scopes of work.
• Track subcontractor coverage across all trades to ensure competitive and complete bid pricing.
• Distribute addenda and plan revisions to bidding subcontractors immediately to ensure pricing accuracy.

Qualifications & Experience

• Preferred Experience in the construction industry (heavy civil, infrastructure, or DOT experience highly preferred).
• Education: Minimum High school diploma required
• Software Skills: Proficiency with Microsoft Office 365 (advanced Excel and Word are critical) and cloud storage tools (SharePoint, OneDrive, or Box).
• Industry Tools: Familiarity with bidding platforms and construction software (e.g., BidX, HeavyBid, B2W, ProCore, or Dodge Reports) is an asset.
• Core Skills: Exceptional organizational skills, laser-sharp attention to detail, and the ability to work under tight, unyielding deadlines.