House Manager & Executive Assistant

Confidential; Los Angeles (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

Confidential in Los Angeles seeks a House Manager & Executive Assistant to run the day-to-day operations of the family’s residence and provide hands-on personal and administrative support to the principals.

The role oversees a part-time nanny, housekeeper, landscaper, and pool service, with remote coordination of two additional properties and occasional travel for urgent issues.

Qualifications

• 5+ years of experience as estate manager, household manager, executive assistant or personal assistant to a private family or C-level executive
• Experience managing contractors, vendors and household service providers
• Strong organizational & time-management skills with ability to handle many priorities
• Fluency with technology and a track record of adopting new tools early
• Discretion and professionalism in handling confidential personal and household matters
• Willingness to sign a confidentiality agreement and complete a background check

Responsibilities

• Oversee the day-to-day operation, upkeep and condition of the Los Angeles residence
• Serve as the primary point of contact for all household vendors and service providers
• Manage household inventory, procurement of groceries, provisions & household supplies
• Identify maintenance needs, schedule and supervise contractors for repairs and improvements
• Make sure work is completed on time, to standard and within budget
• Develop and maintain a comprehensive house manual
• Work with the family's accountant on property-related expenses, invoices and ongoing costs
• Oversee two additional east coast properties remotely by coordinating with local vendors, with occasional travel when an urgent issue requires it
• Provide personal and administrative support to the principals, a husband and wife
• Coordinate calendars, appointments and scheduling for the household
• Manage the children's school schedules and activities working with the nanny
• Coordinate care for the family dog, including appointments and pet services
• Run errands and manage purchases, deliveries and other household logistics
• Manage personal and social correspondence, gifting and special occasions
• Book and manage occasional travel, including flights, accommodation, ground transportation and itineraries
• Look after household staff and their schedules, including childcare, housekeeping and maintenance
• Lead the search and hiring for household staff and service providers
• Use technology and AI tools, with care for privacy and security
• Maintain systems for tracking to-dos, vendors, household information and recurring tasks
• Recommend and adopt tools that make the household run more smoothly
• Coordinate with technology support vendors to ensure the household network, internet, security, and AV are all working properly

Skills

Estate management

Executive support

Vendor management

Calendar management

Budgeting

Discretion

Tech-savviness

Tools

Household software

Job description

A private family in Los Angeles with two elementary school-age children and a dog is seeking an organized, resourceful and discreet House Manager & Executive Assistant. This person will run the day-to-day operations of the family's Los Angeles residence and provide hands-on personal and administrative support to the principals.

The role includes oversight of a part-time nanny, a part-time housekeeper, landscaper, and pool service professional, as well as remote coordination of two additional properties, mainly through local vendors.

The Ideal Candidate

The ideal candidate is proactive, detail oriented, tech-savvy and comfortable juggling many priorities. He/she is curious about technology, excited to take on new challenges and to understand how the family likes things done. He/she works in harmony with the family and the household team, bringing warmth, good judgment and a positive, service-minded approach.

This is a long-term opportunity. As the candidate builds trust and shows ability, we expect the role to expand in scope and responsibility as we invest in the candidate's career advancement.

Key Responsibilities

1. Property Management

• Oversee the day-to-day operation, upkeep and condition of the Los Angeles residence
• Serve as the primary point of contact for all household vendors and service providers, including housekeeping, landscaping, and pool service
• Manage household inventory, procurement of groceries, provisions & household supplies
• Identify maintenance needs, schedule and supervise contractors for repairs and improvements
• Make sure work is completed on time, to standard and within budget
• Develop and maintain a comprehensive house manual
• Work with the family's accountant on property-related expenses, invoices and ongoing costs so household finances run smoothly
• Oversee two additional east coast properties remotely by coordinating with local vendors, with occasional travel when an urgent issue requires it

2. Executive & Personal Assistant

• Provide personal and administrative support to the principals, a husband and wife
• Manage and work through ongoing task lists, prioritizing and following up until each item is complete
• Coordinate calendars, appointments and scheduling for the household
• Manage the children's school schedules and activities working with the nanny so she has the support to be successful.
• Coordinate care for the family dog, including appointments and pet services
• Run errands and manage purchases, deliveries and other household logistics
• Manage personal and social correspondence, gifting and special occasions, such as holiday cards, gifts and reservations
• Book and manage occasional travel, including flights, accommodation, ground transportation and itineraries
• Look after household staff and their schedules, including childcare, housekeeping and maintenance, and step in to cover any gaps when someone is unavailable or not meeting expectations
• Lead the search and hiring for household staff and service providers as needs arise, such as a nanny, cook or contractors
• Use technology and AI tools, with care for privacy and security, to manage tasks, scheduling and communication efficiently
• Maintain systems for tracking to-dos, vendors, household information and recurring tasks
• Recommend and adopt tools that make the household run more smoothly
• Coordinate with technology support vendors to ensure the household network, internet, security, and AV are all working properly

Requirements

• 5+ years of experience as an estate manager, household manager, executive assistant or personal assistant to a private family or C-level executive
• Experience managing contractors, vendors and household service providers
• Strong organizational & time-management skills, with the ability to handle many priorities at once
• Fluency with technology and a track record of adopting new tools early
• Discretion and professionalism in handling confidential personal and household matters
• Willingness to sign a confidentiality agreement and complete a background check
• Base salary of $125,000 – $150,000 per year, commensurate with experience and ability
• Eligible for discretionary performance bonuses
• Open to providing a stipend toward health insurance