Assistant to Managers to UHNW Estates

Pocketbook Agency; Los Angeles (CA); On-site; USD 48,216 - 61,992; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off (PTO)

Paid holidays

Vacation

Job summary

An established industry player is in search of a highly organized and proactive assistant to managers. This full-time role offers a unique opportunity to provide comprehensive administrative support across two properties in a prestigious area. The ideal candidate will thrive in a dynamic environment, showcasing their strong communication and organizational skills while managing multiple priorities. Join a collaborative team to gain hands-on experience in estate operations and contribute to maintaining high standards of service and discretion. If you are detail-oriented and eager to take initiative, this role is perfect for you.

Qualifications

• Strong administrative skills with proficiency in Microsoft Office.
• Excellent communication and organizational skills required.

Responsibilities

• Maintain schedules and calendars for estate managers.
• Oversee inventory tracking and assist with vendor coordination.
• Handle various office administrative tasks and support events.

Skills

Administrative Skills

Communication Skills

Organizational Skills

Proactivity

Multitasking

Detail Orientation

Education

Experience in Hospitality or Office Administration

Tools

Microsoft Word

Microsoft Excel

Organizational Spreadsheets

Job description

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This range is provided by Pocketbook Agency. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $45.00/hr

JRN: 1966

We are seeking a highly organized and proactive assistant to managers to provide comprehensive administrative support across two properties in the Pacific Palisades/Brentwood area for an UHNW family. This role will work closely with the estate management team, assisting with scheduling, inventory management, vendor coordination, and general office administration. The ideal candidate is a strong communicator, detail-oriented, and capable of multitasking in a dynamic environment. This is a great opportunity for someone looking to gain hands-on experience in estate operations while supporting a collaborative team.

Requirements:

• Strong administrative skills, including proficiency in Microsoft Word, Excel, and organizational spreadsheets.
• Excellent communication and listening skills, with the ability to take detailed meeting minutes and relay information effectively.
• Proactive and resourceful, able to take initiative and anticipate needs.
• Strong organizational skills, with experience in calendar management, tracking inventory, and document preparation.
• Ability to manage multiple priorities and adapt to changing tasks.
• Comfortable handling errands, shipping, and vendor coordination.
• Previous experience in hospitality, office administration, or communications is a plus.
• Must have a valid driver's license and be willing to travel frequently between two properties.

Responsibilities:

• Maintain and update schedules and calendars for estate managers.
• Process purchase orders, receive and return items as needed.
• Oversee inventory tracking and ordering of household and office supplies.
• Assist with vendor coordination and communication.
• Research, prepare documents, and handle various office administrative tasks.
• Manage packing, shipping, and tracking of deliveries.
• Organize and maintain digital and physical records for estate operations.
• Draft and distribute meeting minutes and key updates to managers.
• Handle expense reports and credit card reconciliations.
• Assist with pet care scheduling and appointments.
• Ensure all principal and guest requests are handled promptly and communicated to the appropriate managers.
• Support estate staff celebrations and coordinate special events in collaboration with the team.
• Maintain high standards of service and discretion within the properties.

Schedule:

• Full-time, Monday – Friday (9 AM – 6 PM or 8 AM – 5 PM)

Compensation:

• $35 - $45 per hour, based on experience
• Comprehensive benefits package, including PTO, paid holidays, and vacation

Location:

• Two private properties in the Pacific Palisades/Brentwood area

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Project Management, Administrative, and Strategy/Planning

Industries

• Individual and Family Services