Essential Administrative Assistant - Flexible Work

FM; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Total Rewards program

401(k) and pension plan

Tuition reimbursement

Flexible work

Health and well-being programs

Career development opportunities

Time off allowances

Job summary

FM is seeking an Administrative Assistant to support the FM Essential Lead and team. The role involves coordinating business operations, account activity, reporting, planning, and various administrative processes in a fast-moving environment.

Ideal candidates will have 2+ years of administrative experience, advanced MS Office skills, and strong organizational and communication abilities. The position offers comprehensive benefits and opportunities for growth within FM.

Qualifications

• High School Diploma required; college preferred.
• 2+ years of administrative experience supporting management or work groups.
• Advanced knowledge of Outlook, Excel, MS Teams, OneDrive, Word, PowerPoint, and SharePoint.
• Highly organized with attention to detail and fast-paced work.
• Creative self-starter with critical thinking skills.
• Proven ability to learn new business technology systems and applications.
• Excellent keyboard skills, including typing speed and accuracy.
• Highly refined telephone skills.
• Excellent written and verbal communication skills.
• Significant interpersonal skills.
• Ability to establish and maintain electronic filing systems.
• Ability to handle confidential information and material.

Responsibilities

• Provide direct support to the FM Essential Lead and broader team; coordinate business operations, account activity, reporting, planning and admin processes.
• Handle confidential administrative details with judgment and initiative.
• Manage account leads, reservations, calendars, meetings and events.
• Prepare materials for correspondence, meetings, calls, presentations and interviews.
• Summarize incoming materials and highlight substantial information.
• Assist in business planning and related functions; analyze information requests and prepare special reports.
• Balance multiple priorities and meet deadlines; onboard/offboard employees as needed.
• Craft pivot tables and formulas; manage multiple spreadsheet data.
• Coordinate meetings, events, catering and technology needs; liaise between manager and direct reports.
• Assist and back-up other administrative assistants as needed.

Skills

Highly organized

Creative self-starter

Excellent communication

Interpersonal skills

Education

High School Diploma

College preferred

Tools

Outlook

Excel

MS Teams

OneDrive

Word

PowerPoint

SharePoint

Job description

FM is seeking an Administrative Assistant to support the FM Essential Lead and team. The role involves coordinating business operations, account activity, reporting, planning, and various administrative processes in a fast-moving environment.

Ideal candidates will have 2+ years of administrative experience, advanced MS Office skills, and strong organizational and communication abilities. The position offers comprehensive benefits and opportunities for growth within FM.