ESIT Program Administrative Specialist

Opportunity Council; Bellingham (WA); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Wellness days

Holidays

HDHP

HSA/FSA

Critical illness

403(b) plan

Dependent coverage

Dental & Vision

Life insurance

Long-term disability

Long-term care

Legal services

Job summary

Opportunity Council in Bellingham, WA is seeking an ESIT Program Assistant to provide administrative support for the Early Support for Infants and Toddlers program. You will work with staff and community partners to build and sustain relationships, create and maintain systems, and solve problems in daily operations.

The role emphasizes HIPAA-compliant handling of client information, managing third-party billing, data entry, and reporting across multiple databases. Monday–Friday, 8–5.

Qualifications

• Administrative support experience for program operations.
• HIPAA compliant handling of client information and records.
• Experience with third-party billing and insurance payments.
• Strong data entry and database tracking across multiple systems.
• Ability to prepare meetings and track action items.

Responsibilities

• Oversees third party biller and HIPAA compliant transportation of client billing clips, payments, and credentialing with contracted companies.
• Process client insurance liability payments or contribute to a system to collect payments.
• Maintains program systems and third‑party billing for ESIT.
• Assist with data base systems and rosters from providers and funders.
• Provide clerical support including coordinating meetings and minutes.

Skills

Administrative support

HIPAA compliant

Third-party billing

Insurance billing

Data entry

Interpersonal skills

Tools

Excel

FileMaker Pro

DMS

Job description

Opportunity Council in Bellingham, WA is seeking an ESIT Program Assistant to provide administrative support for the Early Support for Infants and Toddlers program. You will work with staff and community partners to build and sustain relationships, create and maintain systems, and solve problems in daily operations.

The role emphasizes HIPAA-compliant handling of client information, managing third-party billing, data entry, and reporting across multiple databases. Monday–Friday, 8–5.