Program Assistant (ESIT)

Opportunity Council; Bellingham (WA); Presencial; USD 29.000 - 34.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid time off

Wellness days

Holidays

HDHP

HSA/FSA

Critical illness

403(b) plan

Dependent coverage

Dental & Vision

Life insurance

Long-term disability

Long-term care

Legal services

Descripción de la vacante

Opportunity Council in Bellingham, WA is seeking an ESIT Program Assistant to provide administrative support for the Early Support for Infants and Toddlers program. You will work with staff and community partners to build and sustain relationships, create and maintain systems, and solve problems in daily operations.

The role emphasizes HIPAA-compliant handling of client information, managing third-party billing, data entry, and reporting across multiple databases. Monday–Friday, 8–5.

Formación

• Administrative support experience for program operations.
• HIPAA compliant handling of client information and records.
• Experience with third-party billing and insurance payments.
• Strong data entry and database tracking across multiple systems.
• Ability to prepare meetings and track action items.

Responsabilidades

• Oversees third party biller and HIPAA compliant transportation of client billing clips, payments, and credentialing with contracted companies.
• Process client insurance liability payments or contribute to a system to collect payments.
• Maintains program systems and third‑party billing for ESIT.
• Assist with data base systems and rosters from providers and funders.
• Provide clerical support including coordinating meetings and minutes.

Conocimientos

Administrative support

HIPAA compliant

Third-party billing

Insurance billing

Data entry

Interpersonal skills

Herramientas

Excel

FileMaker Pro

DMS

Descripción del empleo

• Location 1201 Cornwall Ave,Bellingham, WA, 98225-5039,United States
• Base Pay $20.88 - $24.75 / Hour
• Job Category Infants and Toddlers, Early Learning, Program Assistant
• Employee Type Regular Full Time

Position Open Date: 10/08/2026

Interested in making a difference in your community while building a career? Join our team as an ESIT Program Assistant!

WHO WE ARE:

For 60 years, Opportunity Council has worked throughout Northwest Washington to build just, equitable communities through service, investment, and collaboration. Our mission is to help people improve their lives through education, support, and direct assistance while advocating for just and equitable communities. Part of a national network of Community Action Agencies, we are dedicated to helping people help each other and themselves—building a community where everyone has the chance to thrive and contribute.

OUR VALUES:

At Opportunity Council, our values guide everything we do. Collaboration, respect, integrity, passion, and learning shape how we show up for each other and for our community. We’re also committed to weaving diversity, equity, and inclusion into every part of our work—from the help we offer in the community to the kind of workplace we create for our staff.

To learn more about us and our work, visit our website: www.oppco.org

WHAT YOU WILL DO:

This position provides administrative support to the Early Support for Infants and Toddlers program, working effectively, efficiently and cooperatively in a professional manner with a variety of internal staff and external partners in the community to build and sustain healthy relationships. This position is responsible for creating & maintaining systems and problem solving with others.

WORK SCHEDULE: Monday through Friday 8 AM to 5 PM

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Oversees third party biller and manage the HIPPA compliant transportation of client billing clips,payments and credentialing with contracted companies.
• Process client Insurance liability payments or participates in the development and maintenance of asystem to collect payments.
  
• Maintains program systems such as the System of Payments and Fees for ESIT and athird-party billing system for the Opportunity Council ESIT program.
  
• Assists with the development and maintenance of data base systems and/or rosters provided bycontracted provides and funders to ensure accuracy across multiple tracking systems.
  
• Provides clerical support to assigned program staff and ESIT Supervisor, including faxing, makingcopies, taking notes etc.
  
• Collects, enters and tracks data utilizing multiple databases or formats such as Excel spreadsheets forESIT and SEAS for use in internal monitoring, data carousel and funder reporting purposes.
  
• Provides reporting support on the status or outcomes of a specific assigned project.
  
• Prepares for meetings including material gathering, agenda preparation, scheduling of speaker’s spacesand coordination of training opportunities.
  
• Takes meeting minutes, edits with input from the ESIT Supervisor, and distributes notes and minutes tothose attending the meetings
  
• Makes travel arrangements for staff.
  
• Tracks referrals for community resources made to OC/ESIT families by coaches and FRCs.
  
• May coordinate internal and external newsletter information and create internal and external newsletters
  
• Tracks use and verifies billing of interpreter services, and contracted provider services.
  
• Maintains a staff training calendar or other calendars as appropriate for the program.
  
• Performs inventory tracking and maintenance and creates invoices after collecting and compiling data.
  
• Performs purchasing process, including researching, ordering, processing the encumbrance, acceptingthe purchase and distributing.
  
• Provides program systems support (i.e. transportation, Nonfederal share, Child Plus, File Maker Pro andDMS) Community Outreach via creation for the outreach and recruitment team

OUR IDEAL CANDIDATE WILL HAVE:

• Must have experience and knowledge with the set up and maintenance of third-party billing systems.
  
• Has working knowledge and experience with insurance billing, creating and maintaining systems and isskilled in building and sustaining healthy relationships internally and with partners in the community.
  
• Must have initial health examination indicating you are fit for duty and free from communicable diseasewithin 60 days of hire. Medical checkups are required every two years thereafter.
  
• Must have TB test and submit test results prior to hire date.
  
• Must submit to a criminal record check to ascertain that the applicant has not been convicted of a child abuse or neglect offense per Washington State Child Abuse Law (Ch. 486, Laws of 1987) or DSHSlicensing requirements.

We place a strong value in hiring individuals with lived experiences of, poverty and/or homelessness or who have previously participated in Opportunity Council programs or other social services.

OUR BENEFITS PACKAGE:

We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance.

• Paid time off earned on an accrual basis (vacation, sick, personal, holidays)
• Paid time off for wellness needs
• Employer-paid holidays
• Employer-paid HDHP and low-cost traditional health care options
• HSA and FSA plans, subject to plan terms
• Eligibility for critical illness insurance coverage
• 403(b) Retirement plan with employer contribution
• Eligibility for health coverage for legal dependents
• Eligibility for employee/family dental and vision coverage
• Voluntary benefits such as life insurance, long-term disability, and long-term care and p ersonal legal services

ABOUT WHATCOM COUNTY:

Working with Opportunity Council in Whatcom County is more than just a job, it’s a chance to be part of something bigger. Surrounded by the natural beauty of the Pacific Northwest, our community is rooted in compassion, collaboration, and a shared commitment to positive change. Whether you're supporting local families, advocating for equity, or building programs that uplift our neighbors, you'll find purpose and connection here. Join us in building a stronger Whatcom County where everyone has the chance to thrive and contribute

We believe our team should reflect the communities we serve. That’s why we strongly encourage people of color, LGBTQIA+ individuals, Veterans, and people with disabilities to apply. Opportunity Council is proud to be an Equal Employment Opportunity employer. We do not permit discrimination based on race, creed, color, national origin, gender, gender identity or expression, sexual orientation, religion, marital or family status, pregnancy, military or veteran status, age, genetic information, disability, use of a service animal, or any other status protected by law.