ERP Receiving & Purchasing Specialist

Schillings; Indiana (PA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Full benefits package

Opportunities for advancement

Job summary

Schillings is seeking a Purchasing Receiving Specialist to support day-to-day PO processing and receiving activities at our Saint John, IN location. You will verify items, post receipts in the ERP system, and ensure accurate documentation while coordinating with vendors and internal teams.

You will resolve discrepancies, support accounts payable, and participate in continuous improvement of purchasing/receiving workflows in a fast-paced office environment.

Qualifications

• Strong attention to detail and commitment to timely ERP transactions (PO updates, receipts, and corrections).
• Problem-solving skills to investigate variances and drive issues to resolution.
• Ability to prioritize and manage multiple open POs and inbound deliveries in a fast-paced environment.
• Clear written and verbal communication for coordinating with vendors, carriers, and internal requestors.
• Basic math and data verification skills (units of measure, quantities, backorders, partial receipts).
• Professional customer service mindset and ability to follow procedures and approval requirements.

Responsibilities

• Coordinate inbound deliveries with vendors and carriers; schedule receiving as required.
• Receive materials and services: verify item/part number, quantity, and condition; match packing slips and bills of lading to POs.
• Post receipts promptly and accurately in the ERP/inventory system; ensure important notes and documentation are transcribed.
• Create labels and route received items to the appropriate department.
• Identify and resolve discrepancies (over/short, damage, incorrect items, backorders) by communicating with vendors and internal Purchasing Buyers and Agents.
• Initiate returns/RMAs, replacements, or credits as needed.
• Maintain complete receiving and PO documentation (POs, packing slips, BOLs).
• Support Accounts Payable when needed by researching receiving status and assisting with invoice discrepancies.
• Communicate delivery changes and receipt issues to Purchasing and Sales personnel.
• Identify and resolve receiving discrepancies (over/short, damage, incorrect items), including initiating returns, RMAs, credits, or replacements as needed.
• Assist with supplier performance tracking (on-time delivery, quality issues) and continuous improvement initiatives within purchasing/receiving workflows.
• Follow all company policies, quality standards, and regulatory requirements applicable to the role.

Skills

Attention to detail

Problem solving

Prioritization

Communication

Math & data verification

Excel

Receiving best practices

Units of measure

Customer service mindset

Procedure compliance

Education

High school diploma or GED

Tools

ERP system

Microsoft Excel

Job description

Schillings is seeking a Purchasing Receiving Specialist to support day-to-day PO processing and receiving activities at our Saint John, IN location. You will verify items, post receipts in the ERP system, and ensure accurate documentation while coordinating with vendors and internal teams.

You will resolve discrepancies, support accounts payable, and participate in continuous improvement of purchasing/receiving workflows in a fast-paced office environment.