Accounts Payable Clerk

Schillings; St. John (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Life insurance & short-term disability

401k with profit sharing

PTO & Paid Holidays

Sponsored lunch events

Company discounts

Job summary

Schillings in Saint John, IN is seeking an Accounts Payable Clerk to join our finance team. You will monitor incoming invoices, code and enter payments, and collaborate with the Purchasing Department to resolve discrepancies, ensuring timeliness and accuracy.

Responsibilities include processing weekly check runs, maintaining W-9 information, and assisting with tax forms. A High School diploma is required, with 1–3 years of AP experience preferred; proficiency in Excel/Word is expected.

Qualifications

• High School diploma required; college degree preferred.
• 1–3 years of complete-cycle AP experience.
• Strong knowledge of administrative procedures and records management.
• Experience with vendor communications and the purchasing process.
• Proficient in Excel, Word, and Windows.

Responsibilities

• Monitor incoming invoices and process them into the software.
• Verify accuracy of vendor invoices.
• Code and enter invoices for payment.
• Communicate with vendors to resolve discrepancies with Purchasing.
• Prepare spreadsheets to track and analyze data.
• Assist in processing weekly check runs.
• Maintain W-9 information and assist with tax forms.

Skills

Accounts Payable

Vendor communication

Data entry

Excel & Word

Verbal/written communication

Multitasking

Education

High School Diploma

College degree in Business or Accounting (preferred)

Tools

Accounting software

Microsoft Excel

Windows OS

Job description

Great news! Schillings is currently seeking an Accounts Payable Clerk at our Saint John, IN, location. We offer competitive pay, a comprehensive benefits package, and opportunities for advancement.

Responsibilities:

• Monitor incoming invoices and process them into the software
• Verify accuracy of vendor invoices
• Accurately code and enter invoices for payment
• Work with the Purchasing Department to resolve discrepancies, including communication with vendors
• Prepare spreadsheets as required to help track and analyze data
• Assist in processing weekly check runs
• Maintain W-9 information
• Assist in gathering information to complete tax forms
• Other AP duties as needed
• Comply with federal, state and company policies, procedures and regulations

Education Required Skills:

• High School Diploma
• College degree in Business or Accounting preferred
• 1-3 years of complete cycle Accounts Payable experience
• Knowledge of administration and clerical procedures/systems such as work processing, managing files and records, designing forms, and other office procedures
• Knowledge of principles and processes for providing both internal and external support, including but not limited to vendors, the purchasing department, and the Director of Finance & Accounting
• Knowledge of computer hardware and software, including applications and programming
• Excel, Word, and Windows experience
• Proficient skills as an active listener, verbal/written communication, and critical thinking skills
• Ability to multitask and strong organizational skills
• Knowledge of building materials and supplies is beneficial
• Competitive pay
• Life insurance & short-term disability
• 401k with profit sharing
• PTO & Paid Holidays
• Sponsored lunch events
• Company discounts

MISSION - Give our customers what they want, on time and error-free

Schillings provides equal employment opportunity to all individuals regardless of their race, color, religion, national origin, ancestry, military status, unfavorable discharge from military status, sex, marital status, disability, order of protection status, age, sexual orientation, pregnancy, or any other characteristics protected by federal, state, or local laws. Schillings is a drug-free workplace.