ERP-Powered Purchasing & Receiving Specialist

Schillings; Saint John (IN); On-site; USD 25,000 - 39,000; Full time

Job summary

Schillings in Saint John, IN is seeking a Purchasing Receiving Specialist to support day-to-day PO processing and receiving activities, ensuring timely and accurate transactions in the ERP system. You will coordinate with vendors, carriers, and internal departments to track POs, resolve discrepancies, and maintain complete documentation per policy.

The role requires attention to detail, problem-solving, and cross-functional communication.

Qualifications

• Strong attention to detail and commitment to timely, accurate ERP transactions.
• Problem-solving skills to investigate variances and drive issues to resolution.
• Ability to prioritize and manage multiple open POs and inbound deliveries in a fast-paced environment.
• Clear written and verbal communication for coordinating with vendors, carriers, and internal requestors.
• Basic math and data verification skills (units of measure, quantities, backorders, partial receipts).
• Professional customer service mindset and ability to follow procedures and approval requirements.
• Comfort working in an office environment
• Ability to use standard office software (Excel, email).
• Working knowledge of receiving best practices (inspection, documentation, discrepancy handling).
• Ability to calculate quantities and verify units of measure; basic math skills.
• Professional customer service mindset for internal and external communication.
• Ability to follow written procedures and comply with safety and quality requirements.

Responsibilities

• Coordinate inbound deliveries with vendors and carriers; schedule receiving as required.
• Receive materials and services: verify item/part number, quantity, and condition; match packing slips and bills of lading to POs.
• Post receipts promptly and accurately in the ERP/inventory system; ensure important notes and documentation are transcribed
• Create labels and route received items to the appropriate department
• Identify and resolve discrepancies (over/short, damage, incorrect items, backorders) by communicating with vendors and internal Purchasing Buyers and Agents.
• Initiate returns/RMAs, replacements, or credits as needed.
• Maintain complete receiving and PO documentation (POs, packing slips, BOLs).
• Support Accounts Payable when needed by researching receiving status and assisting with invoice discrepancies.
• Communicate delivery changes and receipt issues to Purchasing and Sales personnel.
• Identify and resolve receiving discrepancies (over/short, damage, incorrect items), including initiating returns, RMAs, credits, or replacements.
• Assist with supplier performance tracking (on-time delivery, quality issues) and continuous improvement initiatives within purchasing/receiving workflows.
• Follow all company policies, quality standards, and regulatory requirements applicable to the role.

Skills

Attention to detail

Problem solving

PO management

Communication

Data verification

Customer service

Excel proficiency

Receiving best practices

Education

High school diploma or GED

Tools

ERP software

Microsoft Excel

Job description

Schillings in Saint John, IN is seeking a Purchasing Receiving Specialist to support day-to-day PO processing and receiving activities, ensuring timely and accurate transactions in the ERP system. You will coordinate with vendors, carriers, and internal departments to track POs, resolve discrepancies, and maintain complete documentation per policy.

The role requires attention to detail, problem-solving, and cross-functional communication.