ERP Order & Data Coordinator

Avide; Fremont (CA); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

401(k) retirement plan with employer 7

PTO 120 hours

10 Paid Holidays

8 hours of paid volunteer time

Opportunities for professional growth

Job summary

Avidex, a leading AV/IT integration company, is seeking an Order Management Administrator in Fremont, CA. The role focuses on entering and maintaining projects, sales orders, and change orders in the ERP system, ensuring cost accuracy and up-to-date records, while supporting Account Executives and project teams.

Ideal candidates will have ERP experience, strong Excel skills, and excellent organization and communication abilities to keep workflows efficient and projects on track.

Qualifications

• High school diploma or GED.
• Experience entering and maintaining sales orders in an ERP system.
• Proficiency in Microsoft Excel, including data entry, spreadsheet formatting, sorting and filtering, and basic formulas.
• Proficiency with Microsoft Windows, other Microsoft Office applications, and PDF editing software.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Strong customer service and problem-solving skills.
• Ability to manage multiple projects and priorities, meet deadlines, and work with limited supervision.
• Ability to remain calm and professional in stressful situations.

Responsibilities

• Enter and maintain a high volume of projects, sales orders, and change orders in the ERP system.
• Review orders for completeness and accuracy, verify item costs, and communicate discrepancies to Account Executives and project teams.
• Provide order entry support according to department workflows and priorities.
• Create and maintain bills of material in the ERP system.
• Create and maintain item master and customer master records.
• Maintain vendor price lists to support accurate order processing.
• Organize and maintain supporting project and sales order documents.
• Complete and distribute standardized credit limit request forms.
• Provide occasional reception coverage, including answering phones and greeting guests.
• Follow company safety standards and attend required training.
• Perform other administrative and operational support duties as assigned.

Skills

Sales order processing

ERP systems and record maintenance

MS Excel and data organization

Customer and item master setup

Bill of material creation and cost/dis

Project and sales order documentation

Customer service and team coordination

Time management and problem-solving

Education

High school diploma or GED

Tools

CRM software

ERP systems

Job description

Avidex, a leading AV/IT integration company, is seeking an Order Management Administrator in Fremont, CA. The role focuses on entering and maintaining projects, sales orders, and change orders in the ERP system, ensuring cost accuracy and up-to-date records, while supporting Account Executives and project teams.

Ideal candidates will have ERP experience, strong Excel skills, and excellent organization and communication abilities to keep workflows efficient and projects on track.