ERP Order Specialist - Detail-Driven Administrator

Avidex; Fremont (CA); Presencial; USD 39.000 - 43.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health, dental, and vision benefits

401(k) retirement plan with employer  

120 hours of PTO (accrued)

10 Paid Holidays

8 hours of paid volunteer time

Opportunities for professional growth

Descripción de la vacante

Avidex in Fremont, CA is hiring an Order Management Administrator to enter and maintain projects, sales orders, and change orders in the ERP system. You will verify item costs and maintain customer/item records, supporting Account Executives and project teams.

The role emphasizes accuracy, organizational skills, and collaboration with internal staff to ensure smooth order workflows and timely project delivery.

Formación

• High school diploma or GED required.
• Experience entering and maintaining sales orders in an ERP system.
• Proficiency in Excel, including data entry, formatting, sorting and basic formulas.
• Proficiency with Windows and PDF editing software.
• Strong written and verbal communication, and attention to detail.

Responsabilidades

• Enter and maintain a high volume of projects, sales orders, and change orders in the ERP system.
• Review orders for completeness and accuracy, verify item costs, and communicate discrepancies to Account Executives and project teams.
• Provide order entry support according to department workflows and priorities.
• Create and maintain bills of materials in the ERP system.
• Create and maintain item master and customer master records.
• Maintain vendor price lists to support accurate order processing.
• Organize and maintain supporting project and sales order documents.
• Complete and distribute standardized credit limit request forms.
• Provide occasional reception coverage, including answering phones and greeting guests.
• Follow company safety standards and attend required training.
• Perform other administrative and operational support duties as assigned.

Conocimientos

Sales order processing

ERP systems

Excel spreadsheets

Item master setup

BOM management

Cost verification

Documentation

Customer service

Time management

Educación

High school diploma or GED

Herramientas

PDF editing software

Microsoft Windows

MS Office

Descripción del empleo

Avidex in Fremont, CA is hiring an Order Management Administrator to enter and maintain projects, sales orders, and change orders in the ERP system. You will verify item costs and maintain customer/item records, supporting Account Executives and project teams.

The role emphasizes accuracy, organizational skills, and collaboration with internal staff to ensure smooth order workflows and timely project delivery.