Equipment Rentals Coordinator

Vacuum Truck Rentals; Northborough (MA); On-site; USD 25,000 - 41,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Short and Long Term Disability

Vision insurance

Life insurance

Paid time off

Job summary

Rentix Solutions is hiring in Northborough, MA for a full-time role that blends office duties with hands-on rental operations around commercial trucks and equipment. You will assist with check-ins/outs, inspections, and yard activities to support daily operations.

The position seeks a candidate with a HS diploma or GED, 4 years in an office/admin/customer service setting, and preferred rental/equipment experience. Strong organizational, communication, and MS Word/Excel skills are essential.

Qualifications

• High School Diploma or GED required; college degree preferred.
• 4 years of experience in an office, administrative, customer service, or similar environment preferred.
• Previous rental or equipment industry experience strongly preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication and interpersonal skills (listening, verbal, and written).
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Word and Excel.
• Ability to learn company rental and business systems.
• Valid driver’s license and reliable transportation required.

Responsibilities

• Answer incoming customer calls and provide outstanding customer service.
• Coordinate truck and equipment rentals, returns, and related documentation.
• Assist with truck and equipment check-ins and check-outs.
• Conduct basic equipment inspections and document condition reports.
• Assist the Branch Manager with rental and sales activities.
• Process rental agreements, customer paperwork, billing, and invoicing.
• Assist with collections and account follow-up.
• Verify customer insurance and credit requirements.
• Order and maintain office supplies and inventory.
• Support daily yard and branch operations as needed.
• Perform other administrative and operational duties as assigned.

Skills

Office experience

Customer service

Rental industry

Organizational skills

Communication skills

MS Word

Excel

Driver's license

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Job description

Rentix Solutions is hiring in Northborough, MA for a full-time role that blends office duties with hands-on rental operations around commercial trucks and equipment. You will assist with check-ins/outs, inspections, and yard activities to support daily operations.

The position seeks a candidate with a HS diploma or GED, 4 years in an office/admin/customer service setting, and preferred rental/equipment experience. Strong organizational, communication, and MS Word/Excel skills are essential.