Equipment Rental Coordinator - Fast-Paced & Customer-Driven

Warren Equipment Company; Midland (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Comprehensive benefits

Job summary

Warren Equipment Company is seeking a Rental Coordinator to provide operational support for equipment rentals and ensure a positive customer experience. You will work with multiple teams to complete paperwork, coordinate shipments, and manage invoicing in a fast-paced environment.

The role requires organizational excellence, strong communication, and the ability to multi-task while delivering reliable service to customers and colleagues.

Qualifications

• High school diploma or GED or equivalent combination of education and experience.
• Ability to read and interpret general business information and regulations.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to write reports and respond to questions from managers and customers.
• Proficiency with basic PC skills including spreadsheets and databases.

Responsibilities

• Collect and accurately enter all required information related to rentals.
• Collaborate with rental staff, transportation, credit, and service teams to complete paperwork and agreements.
• Ensure accuracy and timely completion of rental transactions, invoicing, and payment processing.
• Review reservations daily and enforce company reservation policies.
• Document lost rentals and manage shipment, pickup, and transfers of equipment.
• Assist customers and support sales with rental orders, transport coordination, invoicing, and returns.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Problem solving

Multitasking

Reading & interpretation

Report writing

Education

High school diploma or GED

Tools

Spreadsheet

Database

Web-based platforms

Job description

Warren Equipment Company is seeking a Rental Coordinator to provide operational support for equipment rentals and ensure a positive customer experience. You will work with multiple teams to complete paperwork, coordinate shipments, and manage invoicing in a fast-paced environment.

The role requires organizational excellence, strong communication, and the ability to multi-task while delivering reliable service to customers and colleagues.