Equipment Logistics Administrative Assistant

S. A. Comunale Co., Inc.; Barberton (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

S.A. Comunale is seeking an Equipment Administrative Assistant to support the Equipment Logistics Manager and Fleet Department. The role focuses on administration, organization, reporting, and data management in a fast-paced environment.

Key duties include invoicing, supplier communications, and data entry to maintain up-to-date records. Prior admin experience in the construction or equipment sector is valued.

Qualifications

• High school diploma or GED is required.
• 3+ years of administrative or coordinator experience.
• Experience in construction or equipment industry a plus.
• Excellent time management and sense of urgency.
• Proven knowledge of Microsoft Office applications (Word, PowerPoint, Excel).

Responsibilities

• Provide admin support to the Equipment Manager and Equipment Department.
• Process invoices after they have been reviewed/approved.
• Email branches for updates and information needed to complete invoices.
• Email vendors for credit memos as needed.
• Complete shipping tabs and print bill of ladings.
• Verify addresses and contact information.
• Data entry to keep spreadsheets updated based on pickups or deliveries.
• Scan equipment requests for branches/departments.
• Scan completed pickups and bill of ladings weekly.
• Enter & scan inspection updates as needed.

Skills

Time management

Urgency awareness

Education

High school diploma or GED

3+ years administrative or coordinator experience

Experience in construction or equipment industry a plus

Tools

Microsoft Office (Word, PowerPoint, Excel)

Job description

S.A. Comunale is seeking an Equipment Administrative Assistant to support the Equipment Logistics Manager and Fleet Department. The role focuses on administration, organization, reporting, and data management in a fast-paced environment.

Key duties include invoicing, supplier communications, and data entry to maintain up-to-date records. Prior admin experience in the construction or equipment sector is valued.