Equipment Admin Coordinator: Streamline Records & Compliance

Nabholz Construction Services; Rogers (AR); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) match

Life Insurance

Disability Insurance

FSA

Paid Holidays

Direct Deposit

Wellness Program

Job summary

Nabholz Construction Services is seeking an Equipment Administrative Coordinator to support the Equipment Department by coordinating daily activities, maintaining equipment records, and ensuring timely processing of equipment documentation.

This role serves as a central resource for Equipment, Operations, Accounting, Maintenance, and vendors while promoting standardized administrative processes and data integrity. Excellent organizational skills and attention to detail are required.

Qualifications

• Associates degree preferred; equivalent work experience may be considered.
• Minimum of three years in administrative, accounting, equipment, construction, or related business experience.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities while meeting deadlines.
• Maintain confidentiality with professionalism and discretion.

Responsibilities

• Coordinate equipment administration, reporting, document management and regulatory compliance while maintaining a high level of customer service and organizational efficiency.
• Coordinate daily administrative functions for the Equipment Department.
• Maintain accurate equipment records throughout the equipment lifecycle.
• Process equipment-related documentation, including setup, transfers, disposals, and ownership records.
• Assist with equipment onboarding and administrative setup across departmental systems.
• Maintain departmental filing systems, electronic records, and document management standards.
• Coordinate workorder administration and assist with equipment documentation and record updates.
• Prepare reports, correspondence, presentations, and other administrative documentation.
• Coordinate department meetings, schedules, and administrative communications.
• Assist with vendor coordination and maintain vendor documentation as required.
• Support compliance initiatives by tracking permits, registrations, inspections, and documentation.
• Collaborate with Equipment, Operations, Accounting, Maintenance, and other departments to ensure timely processing of equipment information.
• Identify opportunities to improve administrative processes, document control, and workflow efficiencies.
• Provide exceptional customer service to internal and external customers.
• Demonstrate strong organizational skills managing multiple priorities and deadlines.
• This position may require driving a personal vehicle or company vehicle; valid driver's license and DOT compliance may be required.

Skills

Organization skills

Attention to detail

Multitasking

Professionalism and discretion

Customer service

Communication

Teamwork

Education

Associate degree or equivalent

Tools

Microsoft Office (Excel, Word, Outlook, Teams)

Sage

Equipment 360

Procore

SharePoint

Job description

Nabholz Construction Services is seeking an Equipment Administrative Coordinator to support the Equipment Department by coordinating daily activities, maintaining equipment records, and ensuring timely processing of equipment documentation.

This role serves as a central resource for Equipment, Operations, Accounting, Maintenance, and vendors while promoting standardized administrative processes and data integrity. Excellent organizational skills and attention to detail are required.