Equipment Administrative Assistant

S. A. Comunale Co., Inc.; Barberton (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

S.A. Comunale is seeking an Equipment Administrative Assistant to support the Equipment Logistics Manager and Fleet Department. The role focuses on administration, organization, reporting, and data management in a fast-paced environment.

Key duties include invoicing, supplier communications, and data entry to maintain up-to-date records. Prior admin experience in the construction or equipment sector is valued.

Qualifications

• High school diploma or GED is required.
• 3+ years of administrative or coordinator experience.
• Experience in construction or equipment industry a plus.
• Excellent time management and sense of urgency.
• Proven knowledge of Microsoft Office applications (Word, PowerPoint, Excel).

Responsibilities

• Provide admin support to the Equipment Manager and Equipment Department.
• Process invoices after they have been reviewed/approved.
• Email branches for updates and information needed to complete invoices.
• Email vendors for credit memos as needed.
• Complete shipping tabs and print bill of ladings.
• Verify addresses and contact information.
• Data entry to keep spreadsheets updated based on pickups or deliveries.
• Scan equipment requests for branches/departments.
• Scan completed pickups and bill of ladings weekly.
• Enter & scan inspection updates as needed.

Skills

Time management

Urgency awareness

Education

High school diploma or GED

3+ years administrative or coordinator experience

Experience in construction or equipment industry a plus

Tools

Microsoft Office (Word, PowerPoint, Excel)

Job description

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Click the link below to watch a short video about S.A. Comunale.

https://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4

Job Summary

Job Title: Equipment Administrative Assistant

S.A. Comunale is seeking an Equipment Administrative Assistant. The primary function of this role is to provide administrative support to the Equipment Logistics Manager and Fleet Department.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards administration, organization, reporting, and data management.

Essential Duties & Responsibilities

Primary duties and responsibilities include the following. Other duties may be assigned.

• Provide complete administrative support assistance to the Equipment Manager and Equipment Department.
• Enter invoices after they have been reviewed / approved.
• Email branches for updates and information needed to complete invoices.
• Email vendors for credit memos as needed.
• Complete shipping tabs and print bill of ladings.
• Verify addresses and contact information.
• Data entry to keep spreadsheets updated based on pickups or additional deliveries.
• Scan equipment requests for the branches / departments.
• Scan completed pickups and bill of ladings weekly.
• Enter & scan inspection updates as needed.
• Scan vendor repair invoices.
• Update yard equipment report.
• Backup to Equipment Logistics Manager for services calls and urgent requests.
• Attend any/all necessary meetings.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED is required.
• 3+ years of previous administrative or coordinator experience is required.
• Previous experience in the construction or equipment industry a plus
• Excellent time management and sense of urgency if required.
• Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required.

#comunale

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affineive Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.