Contract Administrative Assistant — Construction & HVAC

EMCOR Group; Pennsylvania; On-site; USD 22,000 - 33,000; Full time

Job summary

S.A. Comunale is seeking an Administrative Assistant-Contract to support the Reading, PA office. Provide administrative support including clerical, purchasing, inventory, and accounting tasks, with project-based work.

Represent the company professionally in person and on the phone. The role requires high school diploma or GED, 3+ years of administrative experience, and strong Microsoft Office skills. Prior construction industry exposure is a plus; payroll support may be involved from time to

Qualifications

• High school diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.

Responsibilities

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
• Create and maintain various office records.
• Create and modify documents such as meeting minutes, proposals, quotes, sales activity reports, and miscellaneous correspondence.
• Answer incoming phone calls and distribute accordingly.
• Assist in processing payroll for technicians including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run as needed.
• Prepare all service and Branch Manager proposals as directed.
• Print and maintain all bid documents as well as prepare for all bids.
• Perform background checks as needed.
• Obtain all information necessary for contracts and review sheets.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Education

High school diploma or GED

Job description

S.A. Comunale is seeking an Administrative Assistant-Contract to support the Reading, PA office. Provide administrative support including clerical, purchasing, inventory, and accounting tasks, with project-based work.

Represent the company professionally in person and on the phone. The role requires high school diploma or GED, 3+ years of administrative experience, and strong Microsoft Office skills. Prior construction industry exposure is a plus; payroll support may be involved from time to