Equipment Administrator

Patterson Companies, Inc.; Portland (OR); On-site; USD 32,000 - 41,000; Full time

Job summary

Patterson Companies, Inc. is seeking an Equipment Administrator responsible for project planning and management of equipment orders from quote to installation, coordinating with Sales and Service to ensure a smooth lifecycle.

The role requires strong organization, attention to detail, and communication skills as you manage procurement, invoicing, inventory, finance documents, and vendor relationships to support timely delivery and installation.

Qualifications

• Associate degree or higher in general business or accounting preferred, or at least 2 years of equivalent experience.
• Proven soft skills – organization, attention to detail, analytics, problem solving, collaboration.
• Strong time-management and ability to prioritize tasks in a branch environment.
• Excellent interpersonal and written/verbal communication abilities.

Responsibilities

• Manages equipment life-cycle: sales quotation, order, receiving, invoicing, returns, schedule job site evaluation, resource planning, staging, inspection and inventory management.
• Monitors Gross Margin for all equipment sales and coordinates with Service for project planning.
• Coordinates the installation of equipment with the Service Department, Equipment Specialist, Territory Salesperson and the Customer.
• Verifies orders upon receipt from the manufacturer and stages equipment for delivery to customer.
• Procurement of all equipment orders from internal/external customers, maintaining optimum inventory and timing.
• Manages invoices, purchases orders, equipment files, credits, returns, and finance documents; files UCCs on some equipment.
• Warehouse management, inventory reconciliation, andReturns accounted as branch inventory or vendor return.
• Engages with lenders to confirm finance approvals and payments; negotiates price discrepancies with vendors.

Skills

Organization

Attention to detail

Analytics

Problem solving

Collaboration

Time-management

Interpersonal communication

Education

Associate's degree or higher in general business or accounting

Equivalent experience (2+ years)

Tools

SAP CRM

ECC platforms

Microsoft 365

Job description

Job Summary

The Equipment Administrator is responsible for the project planning and management for all equipment orders including collection of payment and installation from start to finish. This includes supporting and coordinating with the Sales and Service departments. We are looking for a team player who is dedicated to the equipment life-cycle.

Job Summary

The Equipment Administrator is responsible for the project planning and management for all equipment orders including collection of payment and installation from start to finish. This includes supporting and coordinating with the Sales and Service departments. We are looking for a team player who is dedicated to the equipment life-cycle.

Essential Functions

To perform this job successfully, an employee must be able to perform each essential function satisfactorily, with or without reasonable accommodation. To request a reasonable accommodation, notify Human Resources or the manager who oversees the position.

Project Management

• Manages equipment life-cycle: sales quotation, order, receiving, invoicing, returns, schedule job site evaluation, resource planning, staging, inspection and inventory management
• Monitors Gross Margin for all equipment sales
• Works closely with TechEdge Service Coordinator(s) for all resource and project planning
• Coordinates the installation of equipment with the Service Department, Equipment Specialist, Territory Salesperson and the Customer
• Verifies orders upon receipt from the manufacturer and stages equipment for delivery to customer for installation. Equipment is tagged appropriately upon receipt at branch for inventory levels.

Procurement Administration

• Procurement of all equipment orders from internal/external customers, while maintaining an optimum inventory of items and determining an ideal source and timing for purchase
• Manages invoices, prepares purchase orders, maintains equipment files, processes credits and returns, create finance documents and file UCC’s on some equipment
• Warehouse management including preparing, counting, maintaining and reconciling inventory using necessary systems, tools and equipment
• Accounts for returns as branch inventory or return to vendor
• Works with outside lenders to confirm finance approvals and collection of payments
• Works with vendors to research any price discrepancies from the cost on the purchase order to vendor invoice

Customer Service

• Demonstrates a commitment to Patterson’s values and professionalism through appropriate conduct at all times
• Communicate professionally with customers and vendors; follow-up when required

Job Qualifications

Required Qualifications

• Associate’s degree or above with general business or accounting concentration preferred, or at least 2 years of equivalent experience
• Proven soft skills – organization, attention to detail, analytics, problem solving, collaboration
• Demonstrated success in prioritizing and time-management
• Established decision-making abilities and sound judgement
• Possesses strong interpersonal and communication skills, both written and verbal
• Ability to positively contribute to the Branch team environment by taking initiative to learn and improve upon skillsets
• Uses technology with efficiency

Preferred Qualifications

• At least 1 year of previous experience in dental industry
• Project management and/or accounting experience
• Experience with technology including Microsoft 365 and SAP CRM and ECC platforms
• Demonstrated passion for learning and embracing continuous improvement

Working Conditions

Physical Demands

• Operating a computer or other office devices for the majority of the workday
• May occasionally need to move packages up to 10 pounds such as office supplies or equipment
• Must be able to communicate with others in person, over the phone, and in writing.
• Must be able to understand and effectively exchange accurate information with others such as coworkers, customers and vendors
• Must be able to read and interpret various electronic and written documents.

Environmental Factors

This position is in an office environment in which team members occupy desks in assigned areas or at meeting/collaboration spaces within the building. The building’s primary work areas consist of desks, chairs, computers and other office equipment and devices for professional services.

Travel and On-Call

No travel required

Potential Compensation

The potential compensation range for this role is below. The final offer amount could exceed this range, based on various factors such as candidate location (geographical labor market), experience, and skills. $23.17 - $30.13