EOC Finance Office Coordinator

City University of New York; New York (NY); On-site; USD 62,000 - 71,000; Full time

Job summary

The EOC Administrative Coordinator – Finance Office at NYC College of Technology, part of CUNY, provides day-to-day support for purchasing, invoices, budget tracking, and fiscal records. Reporting to the EOC Director of Finance, the role maintains organized documentation and tracks requests through completion.

This full-time, non-exempt position supports routine reconciliations, contract and payroll paperwork, and audits preparation, with opportunities to contribute to cross-department processes

Qualifications

• Experience supporting a finance office, purchasing, accounts payable, or a comparable administrative function.
• Strong spreadsheet, data-entry, recordkeeping, organizational, and customer-service skills; ability to manage competing deadlines and confidential records.
• Familiarity with higher-education or public-sector administrative processes and financial systems preferred.

Responsibilities

• Receive and review purchase requests, invoices, vendor forms, and supporting documents for completeness; maintain a central log showing status, responsible parties, and deadlines.
• Collect quotations and required documentation, route requests for approval, track purchase orders, deliveries, and invoice status, and follow up with departments and vendors on outstanding items.
• Maintain budget, expenditure, and commitment trackers under the Director of Finance's direction; prepare routine status reports and flag variances or overdue items for review.
• Assist with routine reconciliations by compiling records, matching supporting documents, identifying discrepancies, and referring exceptions to the Director of Finance.
• Maintain organized contract, renewal, invoice, receipt, and fiscal-reporting records; flag upcoming deadlines and help assemble documentation for audits and reporting.
• Coordinate with Operations and the appropriate City Tech offices to obtain missing fiscal or payroll-support documentation; document follow-up and elevate unresolved requests to the Director of Finance.
• Respond to routine business-office inquiries, provide status updates and approved procedural guidance, and refer approval, policy, and payment decisions to the responsible official.
• Maintain approved shared files, forms, and operating procedures to support continuity and cross-training; prepare meeting materials and correspondence and assist with assigned business-office projects.

Skills

Spreadsheet

Data-entry

Recordkeeping

Organizational

Customer-service

Education

Bachelor's degree

Job description

The EOC Administrative Coordinator – Finance Office at NYC College of Technology, part of CUNY, provides day-to-day support for purchasing, invoices, budget tracking, and fiscal records. Reporting to the EOC Director of Finance, the role maintains organized documentation and tracks requests through completion.

This full-time, non-exempt position supports routine reconciliations, contract and payroll paperwork, and audits preparation, with opportunities to contribute to cross-department processes