EOC Administrative Coordinator - Finance Office (BEOC)

City University of New York; New York (NY); On-site; USD 62,000 - 71,000; Full time

Job summary

The EOC Administrative Coordinator – Finance Office at NYC College of Technology, part of CUNY, provides day-to-day support for purchasing, invoices, budget tracking, and fiscal records. Reporting to the EOC Director of Finance, the role maintains organized documentation and tracks requests through completion.

This full-time, non-exempt position supports routine reconciliations, contract and payroll paperwork, and audits preparation, with opportunities to contribute to cross-department processes

Qualifications

• Experience supporting a finance office, purchasing, accounts payable, or a comparable administrative function.
• Strong spreadsheet, data-entry, recordkeeping, organizational, and customer-service skills; ability to manage competing deadlines and confidential records.
• Familiarity with higher-education or public-sector administrative processes and financial systems preferred.

Responsibilities

• Receive and review purchase requests, invoices, vendor forms, and supporting documents for completeness; maintain a central log showing status, responsible parties, and deadlines.
• Collect quotations and required documentation, route requests for approval, track purchase orders, deliveries, and invoice status, and follow up with departments and vendors on outstanding items.
• Maintain budget, expenditure, and commitment trackers under the Director of Finance's direction; prepare routine status reports and flag variances or overdue items for review.
• Assist with routine reconciliations by compiling records, matching supporting documents, identifying discrepancies, and referring exceptions to the Director of Finance.
• Maintain organized contract, renewal, invoice, receipt, and fiscal-reporting records; flag upcoming deadlines and help assemble documentation for audits and reporting.
• Coordinate with Operations and the appropriate City Tech offices to obtain missing fiscal or payroll-support documentation; document follow-up and elevate unresolved requests to the Director of Finance.
• Respond to routine business-office inquiries, provide status updates and approved procedural guidance, and refer approval, policy, and payment decisions to the responsible official.
• Maintain approved shared files, forms, and operating procedures to support continuity and cross-training; prepare meeting materials and correspondence and assist with assigned business-office projects.

Skills

Spreadsheet

Data-entry

Recordkeeping

Organizational

Customer-service

Education

Bachelor's degree

Job description

EOC Administrative Coordinator - Finance Office (BEOC)

POSITION DETAILS

The State University of New York Brooklyn Educational Opportunity Center (BEOC), administered by New York City College of Technology/CUNY, provides tuition-free academic and workforce development training to eligible New York State residents, supporting college access, employment, and economic self-sufficiency.

Reporting to the EOC Director of Finance, the EOC Administrative Coordinator – Finance Office provides day-to-day administrative support for purchasing, invoices, budget tracking, fiscal records, and business-office follow-up. The position maintains organized documentation and tracks requests through completion; fiscal approvals and institutional commitments remain with authorized officials.

In addition to the CUNY Title Overview, responsibilities include:

• Receive and review purchase requests, invoices, vendor forms, and supporting documents for completeness; maintain a central request and follow-up log showing status, responsible parties, and deadlines.

• Collect quotations and required documentation, route requests for approval, track purchase orders, deliveries, and invoice status, and follow up with departments and vendors on outstanding items.

• Maintain budget, expenditure, and commitment trackers under the Director of Finance's direction; prepare routine status reports and flag variances or overdue items for review.

• Assist with routine reconciliations by compiling records, matching supporting documents, identifying discrepancies, and referring exceptions to the Director of Finance.

• Maintain organized contract, renewal, invoice, receipt, and fiscal-reporting records; flag upcoming deadlines and help assemble documentation for audits and reporting.

• Coordinate with Operations and the appropriate City Tech offices to obtain missing fiscal or payroll-support documentation; document follow-up and elevate unresolved requests to the Director of Finance.

• Respond to routine business-office inquiries, provide status updates and approved procedural guidance, and refer approval, policy, and payment decisions to the responsible official.

• Maintain approved shared files, forms, and operating procedures to support continuity and cross-training; prepare meeting materials and correspondence and assist with assigned business-office projects.

QUALIFICATIONS

Bachelor's degree required.

PREFERRED QUALIFICATIONS

• Experience supporting a finance office, purchasing, accounts payable, budget administration, or a comparable administrative function.

• Strong spreadsheet, data-entry, recordkeeping, organizational, and customer-service skills; ability to manage competing deadlines and confidential records.

• Familiarity with higher-education or public-sector administrative processes and financial systems preferred.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities within an Educational Opportunity Center (EOC).

• Organizes office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections

• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department

• May supervise office staff and student workers

• Performs related duties as assigned.

Job Title Name: EOC Administrative Coordinator

CUNY TITLE

EOC Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$61,525–$71,072. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

Open until filled, with review of resumes to begin on or after October 21, 2026.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32866

Location: NYC College of Technology

Job Type: Full-Time