Remote HSE Admin Coordinator – Doc Control & Travel

Bechtel Global Corporation; Houston (TX); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Bechtel, Houston, TX, seeks an Administrative Specialist to support the Health, Safety & Environmental team on a project site. This role offers flexibility to work remotely or from the Houston office until site mobilization, with responsibilities in document control, travel coordination, calendar management, and confidential administration.

Ideal candidates have 2-4 years of related experience, strong MS Office skills, and excellent communication abilities.

Qualifications

• Requires 2-4 years of related experience.
• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent oral and written communication skills.
• Demonstrated knowledge of administrative skills and automated applications.
• Experience in training and supervision of personnel.
• General experience in all areas of document control.
• Knowledge of Bechtel's organizational structure, functions, and procedures.
• Demonstrated knowledge in one or more administrative function(s).
• Strong organizational skills.
• Thorough knowledge of Bechtel standard computerized systems and other information transmission systems.

Responsibilities

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
• Handles routine and complicated items independently and anticipates problems and changing priorities
• Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
• Maintains a file of important matters for the executive's attention upon return
• Anticipates changing priorities and problems, alerting the manager as required
• Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
• Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client's document management system
• Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
• Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
• Assigns document numbers and enters into Bechtel electronic document management system

Skills

MS Word

MS Excel

MS PowerPoint

Outlook

Administrative skills

Training and supervision

Document control

Bechtel procedures

Organizational skills

Communication skills

Tools

Concur

DMS

Job description

Bechtel, Houston, TX, seeks an Administrative Specialist to support the Health, Safety & Environmental team on a project site. This role offers flexibility to work remotely or from the Houston office until site mobilization, with responsibilities in document control, travel coordination, calendar management, and confidential administration.

Ideal candidates have 2-4 years of related experience, strong MS Office skills, and excellent communication abilities.