Senior Administrator EHS

Exyte; Chandler (AZ); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Exyte in Chandler, AZ is seeking a Senior EHS Administrative Assistant to provide essential secretarial and administrative support for the Safety department. This hybrid role requires three days in the office and involves coordinating meetings, maintaining records, and supporting enterprise EHS programs.

You will manage EHS systems, incident records, and training administration while liaising with the Director of EHS and U.S. EHS managers.

Qualifications

• High School Diploma or GED required.
• 5+ years of experience.
• Knowledge of safety and health regulations preferred.
• Strong knowledge of Microsoft products (Word, Excel, PowerPoint, Outlook, etc.).
• Communication skills, including writing and verbal skills to interface effectively with all levels of leadership and staff.
• Ability to work efficiently and possess excellent time management skills.
• Outstanding organizational skills and be detail oriented.

Responsibilities

• Supports the day-to-day operations for Safety department.
• Provide administrative support to the Director of EHS.
• Coordinates with the Director EHS - USA and the EHS Managers on scheduling and organizing meetings.
• Implements and maintains filing systems for the office.
• Provides suggestions to the management on the overall functioning of the office.
• Manage digital platforms.
• Manage metrics for U.S. projects.
• Manage Director EHS expenses.
• Manage Director EHS travel.
• Hybrid role – three days in office.
• EHS Program Coordination.
• Provide day-to-day administrative support for enterprise EHS programs.
• Coordinate documentation, maintain program records, tracking action items, and assisting with program implementation across supported business units.
• EHS Systems & Data Administration.
• Maintain EHS management systems – users, project locations, user access, labor hours, SBOs.
• Maintain incident records.
• Incident Reporting & Documentation Support.
• Support the incident reporting process.
• Maintain house OSHA logs.
• Laise with insurance carrier for workmen’s comp.
• Training & Communication Administration.
• Coordinate EHS training assignments.
• Distribute OSHA certification cards.
• Compliance & Reporting Support.
• Assist with customer prequalification submissions, contractor management systems, compliance documentation, monthly reporting, dashboards, and other recurring EHS administrative requirement.
• Administrative & Operational Support.
• Not all inclusive as the roles is dynamic.
• Other duties as assigned

Skills

MS Office

Communication

Time management

Organizational skills

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Discover your exciting role

The Senior EHS Administrative Assistant is responsible for providing secretarial services and administrative assistance for the day-to-day activities within the Safety department. This hybrid role – three days in office

Explore your tasks and responsibilities

• Supports the day-to-day operations for Safety department
• Provide administrative support to the Director of EHS
• Coordinates with the Director EHS - USA and the EHS Managers on scheduling and organizing meetings
• Implements and maintains filing systems for the office
• Provides suggestions to the management on the overall functioning of the office
• Manage digital platforms
• Manage metrics for U.S. projects
• Manage Director EHS expenses
• Manage Director EHS travel
• Hybrid role – three days in office
• EHS Program Coordination
• Provide day-to-day administrative support for enterprise EHS programs
• Coordinate documentation, maintain program records, tracking action items, and assisting with program implementation across supported business units.
• EHS Systems & Data Administration
• Maintain EHS management systems – users, project locations, user access, labor hours, SBOs
• Maintain incident records
• Incident Reporting & Documentation Support
• Support the incident reporting process
• Maintain house OSHA logs
• Laise with insurance carrier for workmen’s comp
• Training & Communication Administration
• Coordinate EHS training assignments
• Distribute OSHA certification cards
• Compliance & Reporting Support
• Assist with customer prequalification submissions, contractor management systems, compliance documentation, monthly reporting, dashboards, and other recurring EHS administrative requirement
• Administrative & Operational Support
• Not all inclusive as the roles is dynamic
• Other duties as assigned

Show your expertise

• High School Diploma or GED required
• 5+ years of experience
• Knowledge of safety and health regulations preferred
• Strong knowledge of Microsoft products (e.g. Word, Excel, Power Point, Outlook, etc.)
• Communication skills, including writing and verbal skills to interface effectively with all levels of leadership and staff
• Ability to work efficiently and possess excellent time management skills
• Outstanding organizational skills and be detail oriented