Entry-Level School Office Clerk & Registrar

Gwinnett County Public Schools; Georgia; On-site; USD 32,000 - 42,000; Full time

Job summary

Gwinnett County Public Schools is seeking a general clerical staff member to support daily office operations at a local school in Georgia. The role includes acting as receptionist/registrar as needed and performing general financial and accounting duties assigned by the supervisor.

Candidates should have a high school diploma, strong clerical skills, and the ability to communicate effectively with students, staff, and the public.

Qualifications

• HS diploma or equivalent required.
• Experience in an office or clerical environment preferred.
• Ability to communicate effectively with the public, students, and staff.

Responsibilities

• Provide general clerical support and, when needed, function as the receptionist and/or registrar for the local school by performing general financial and accounting duties as assigned.
• Perform general clerical duties for the local school.
• Prepare and transcribe various reports, forms, memos, and letters.
• Prepare work orders, purchase orders, and/or item orders of varying types from oral and written requests from supervisor.
• Organize and maintain files including, but not limited to, interdepartmental correspondence, school correspondence, student enrollment, and confidential materials.
• Route incoming and outgoing correspondence and materials accurately and quickly.
• Utilize telecommunication equipment courteously and efficiently.
• Process information requests accurately and quickly as assigned.
• Operate and maintain, or refer for maintenance, routine office machinery.
• Process student enrollment or withdrawal and student personnel files in accordance with school system procedures as assigned.
• Maintain student personnel records in accordance with school system procedures as assigned.
• Assist with switchboard functions as needed.
• Maintain and communicate a general working knowledge of local school and school system public information, policies, procedures, and events with internal and external customers
• Communicate with all parties in a businesslike, courteous, and efficient manner.
• Represent the division professionally in all aspects of communication.
• Help cultivate a responsive and customer-centered climate.
• Seek ways to be responsive to the needs of staff.
• Handle internal and external customers graciously and effectively.
• Direct inquires to the appropriate division personnel as needed.
• Route incoming and outgoing correspondence accurately.
• Assist with new projects in the local school.
• Perform other duties as assigned.

Skills

Communication skills

Oral & written communication

Follow instructions

Clerical skills

Basic bookkeeping

Process improvement

Represent organization

Cross-functional collaboration

Technology skills

Education

High school diploma

Job description

Gwinnett County Public Schools is seeking a general clerical staff member to support daily office operations at a local school in Georgia. The role includes acting as receptionist/registrar as needed and performing general financial and accounting duties assigned by the supervisor.

Candidates should have a high school diploma, strong clerical skills, and the ability to communicate effectively with students, staff, and the public.