School Office Clerk & Registrar

gwinnettplatform County Public Schools; Snellville (GA); On-site; USD 30,000 - 38,000; Full time

Job summary

Gwinnett County Public Schools is seeking a School Clerk I - Clerical Support for the local school location (South Gwinnett High). The role includes general clerical duties, reception and registrar tasks, mail and filing, and basic bookkeeping support in a busy school environment.

The position requires a high school diploma or equivalent; experience in an office/clerical setting is preferred, with strong communication and organizational skills.

Qualifications

• High school diploma or equivalent required.
• Experience in an office or clerical environment preferred.
• Strong clerical skills including typing and filing.
• Knowledge of basic bookkeeping skills.
• Ability to communicate effectively with the public, students, and staff.
• Ability to analyze existing processes and identify areas for improvement.
• Ability to act as a representative of Gwinnett County Public Schools.
• Ability to work across functional boundaries and interact with employees at all levels of the organization.
• Ability to demonstrate technology skills.

Responsibilities

• Provide general clerical support and, when needed, function as the receptionist and/or registrar for the local school by performing general financial and accounting duties as assigned.
• Perform general clerical duties for the local school.
• Prepare and transcribe various reports, forms, memos, and letters.
• Prepare work orders, purchase orders, and/or item orders of varying types from oral and written requests from supervisor.
• Organize and maintain files including interdepartmental correspondence, school correspondence, student enrollment, and confidential materials.
• Route incoming and outgoing correspondence and materials accurately and quickly.
• Utilize telecommunication equipment courteously and efficiently.
• Process information requests accurately and quickly as assigned.
• Operate and maintain, or refer for maintenance, routine office machinery.
• Process student enrollment or withdrawal and student personnel files in accordance with school system procedures as assigned.
• Maintain student personnel records in accordance with school system procedures as assigned.
• Assist with switchboard functions as needed.
• Maintain and communicate a general working knowledge of local school and school system public information, policies, procedures, and events with internal and external customers.
• Communicate with all parties in a businesslike, courteous, and efficient manner.
• Represent the division professionally in all aspects of communication.
• Help cultivate a responsive and customer-centered climate.
• Seek ways to be responsive to the needs of staff.
• Handle internal and external customers graciously and effectively.
• Direct inquiries to the appropriate division personnel as needed.
• Route incoming and outgoing correspondence accurately.
• Assist with new projects in the local school.
• Perform other duties as assigned.

Skills

Communication

Oral & written communication

Typing

Filing

Bookkeeping

Process improvement

Cross-functional collaboration

Technology skills

Education

High school diploma or equivalent

Job description

Gwinnett County Public Schools is seeking a School Clerk I - Clerical Support for the local school location (South Gwinnett High). The role includes general clerical duties, reception and registrar tasks, mail and filing, and basic bookkeeping support in a busy school environment.

The position requires a high school diploma or equivalent; experience in an office/clerical setting is preferred, with strong communication and organizational skills.