Entry-Level Recruiting Support Specialist

Enlightened; Washington (District of Columbia); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Enlightened is seeking an organized Recruiting Administrative Assistant to support daily coordination and administrative activities of the recruiting function in Washington, DC. This entry-level role offers hands-on training in interview coordination, candidate communications, and recruitment tracking.

You will help keep the hiring process moving smoothly by maintaining calendars, updating records, and assisting with posting jobs and applicant-tracking tasks, while collaborating with the HR and

Qualifications

• High school diploma or GED required.
• Basic experience with office administration, customer service, scheduling, or data entry.
• Basic proficiency with Microsoft Outlook, Word, Excel, and Teams.
• Strong verbal and written communication skills.
• Good organizational and time-management skills.
• Ability to manage multiple assignments and changing priorities.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality when handling candidate and employee information.
• Willingness to learn recruiting procedures, systems, and professional standards.

Responsibilities

• Coordinate and schedule candidate phone screens, interviews, meetings, and follow-up discussions.
• Communicate professionally with candidates, recruiters, hiring managers, and internal stakeholders.
• Send interview confirmations, reminders, status updates, and other candidate correspondence.
• Maintain recruiting calendars and help resolve scheduling conflicts.
• Update candidate records, interview statuses, and recruitment tracking spreadsheets or systems.
• Organize resumes, interview notes, job descriptions, and other recruiting documentation.
• Assist with preparing interview schedules and candidate materials.
• Follow up with candidates regarding availability, requested documents, and next steps.
• Support job-posting and applicant-tracking activities as assigned.
• Help ensure candidates receive a timely, organized, and professional recruitment experience.
• Provide general administrative support to the recruiting, HR, and operations teams.
• Assist with other related duties and special projects as needed.

Skills

Scheduling

Data entry

MS Office

Outlook

Communication

Organization

Confidentiality

Multi-tasking

Education

Associate degree in HR / business / communications

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Enlightened is seeking an organized Recruiting Administrative Assistant to support daily coordination and administrative activities of the recruiting function in Washington, DC. This entry-level role offers hands-on training in interview coordination, candidate communications, and recruitment tracking.

You will help keep the hiring process moving smoothly by maintaining calendars, updating records, and assisting with posting jobs and applicant-tracking tasks, while collaborating with the HR and