Administrative Assistant

ESG Consulting; Atlanta (GA); On-site; USD 35,000 - 45,000; Full time

Job summary

A recruiting support firm in Atlanta is seeking an organized individual to assist with administrative tasks in technical recruiting. This position involves formatting resumes, managing candidate information, and tracking processes with no prior experience required. Candidates should be detail-oriented and comfortable with tools like Microsoft Word. The work hours are Monday through Friday, from 8:30 AM to 5:00 PM or 5:30 PM with a lunch break.

Qualifications

• No prior experience is required.
• A degree is not required.
• Comfortable using computers and related tools.

Responsibilities

• Format resumes into client templates.
• Enter and upload candidate information into systems.
• Organize resumes and job folders.
• Track candidate processes and update notes.
• Search and update the candidate database.
• Contact candidates to confirm interest.

Skills

Organizational skills

Detail-oriented

Computer proficiency

Familiarity with Microsoft Word

Job description

Job Overview

We are seeking a highly organized individual to support our technical recruiting team with administrative tasks. This role focuses on handling day-to-day administrative work related to candidate management, resume formatting, and basic sourcing support. No prior experience is required, as training will be provided.

The ideal candidate is detail-oriented, organized, comfortable using computers and tools like Microsoft Word, and able to follow step-by-step processes. A degree is not required. Work hours are 8:30 AM to 5:00 PM with a 30-minute lunch break, or 8:30 AM to 5:30 PM with a 1-hour lunch, Monday through Friday.

Key Responsibilities

• Formatting resumes into client templates
• Entering and uploading candidate information into systems and spreadsheets
• Keeping resumes and job folders organized
• Tracking where candidates are in the process and keeping notes updated
• Organizing resumes by job opening
• Keeping candidate records accurate and up to date
• Reviewing resumes using AI tools, flagging potential matches, and sending them to recruiters
• Searching and updating the candidate database
• Contacting candidates to confirm availability and interest
• Communicating with recruiting vendors about jobs and candidates
• Helping keep workflows organized and assisting with tracking multiple job openings

ESG is an equal opportunity company.