Entry-Level Procurement Administrator

Dashiell; Houston (TX); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Life insurance

Disability insurance

Medical coverage

Dental and vision

401(k) plan

Job summary

Dashiell, a unit of Quanta Services, seeks an entry-level Purchasing Administrator in Houston to assist in processing invoices, lien waivers, and purchase orders. Responsibilities include compiling vendor lists for bids and coordinating with project teams to ensure timely payments.

Based in our Houston office, you will work under supervision to learn procurement processes, while enhancing MS Office skills and industry knowledge.

Qualifications

• High school diploma or equivalent required.
• Basic understanding of how to use major office equipment.
• Experience using MS Office programs including Outlook, Word, and Excel.
• Good organizational skills, including development of work plans and the ability to multitask.
• Strong interpersonal skills, with the ability to communicate with all levels of the organization.
• Willingness to travel overnight for trainings and/or meetings as required (approximately 10%).
• Associate’s degree in Supply Chain Management, Accounting, or Business preferred.
• Prior experience in purchasing.

Responsibilities

• Learn and apply corporate standard procurement processes and procedures.
• Prepare subcontracts and follow up to receive appropriate approvals.
• Create and process purchase orders for all project materials, including tax and freight charges as necessary.
• Compile vendor lists based on project bill of materials for both materials and subcontracts for use in the bid process.
• Process invoices daily and code with appropriate job and PO numbers for subcontracts and/or materials.
• Confirm invoices have correct pricing and resolve discrepancies with vendors.
• Collect lien waivers and receivers, match to invoices, and obtain signatures for payment authorizations.
• Coordinate with Project Managers, Construction Managers, and Accounting to ensure timely processing of invoices and subcontracts.

Skills

MS Office

Organizational skills

Interpersonal skills

Overnight travel

Education

High school diploma

Associate’s degree in Supply Chain

Tools

Outlook

Excel

Word

Job description

Dashiell, a unit of Quanta Services, seeks an entry-level Purchasing Administrator in Houston to assist in processing invoices, lien waivers, and purchase orders. Responsibilities include compiling vendor lists for bids and coordinating with project teams to ensure timely payments.

Based in our Houston office, you will work under supervision to learn procurement processes, while enhancing MS Office skills and industry knowledge.