Purchasing Administrator

Dashiell; Houston (TX); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Life insurance

Disability insurance

Medical coverage

Dental and vision

401(k) plan

Job summary

Dashiell, a unit of Quanta Services, seeks an entry-level Purchasing Administrator in Houston to assist in processing invoices, lien waivers, and purchase orders. Responsibilities include compiling vendor lists for bids and coordinating with project teams to ensure timely payments.

Based in our Houston office, you will work under supervision to learn procurement processes, while enhancing MS Office skills and industry knowledge.

Qualifications

• High school diploma or equivalent required.
• Basic understanding of how to use major office equipment.
• Experience using MS Office programs including Outlook, Word, and Excel.
• Good organizational skills, including development of work plans and the ability to multitask.
• Strong interpersonal skills, with the ability to communicate with all levels of the organization.
• Willingness to travel overnight for trainings and/or meetings as required (approximately 10%).
• Associate’s degree in Supply Chain Management, Accounting, or Business preferred.
• Prior experience in purchasing.

Responsibilities

• Learn and apply corporate standard procurement processes and procedures.
• Prepare subcontracts and follow up to receive appropriate approvals.
• Create and process purchase orders for all project materials, including tax and freight charges as necessary.
• Compile vendor lists based on project bill of materials for both materials and subcontracts for use in the bid process.
• Process invoices daily and code with appropriate job and PO numbers for subcontracts and/or materials.
• Confirm invoices have correct pricing and resolve discrepancies with vendors.
• Collect lien waivers and receivers, match to invoices, and obtain signatures for payment authorizations.
• Coordinate with Project Managers, Construction Managers, and Accounting to ensure timely processing of invoices and subcontracts.

Skills

MS Office

Organizational skills

Interpersonal skills

Overnight travel

Education

High school diploma

Associate’s degree in Supply Chain

Tools

Outlook

Excel

Word

Job description

Dashiell, an operating unit of Quanta Services (trading as PWR), is a leading national provider of technical and construction services supporting critical electric infrastructure. We serve electric utilities, power generation, industrial, renewable, and energy markets with integrated capabilities spanning planning and system studies, engineering and design, maintenance and testing, program management, construction, and turnkey EPC delivery.

With more than 60 years of experience executing large, complex projects, Dashiell specializes in medium- and high-voltage electrical infrastructure and delivers safe, reliable solutions across the full project lifecycle. Backed by the scale, resources, and safety culture of Quanta Services, Dashiell partners with clients to build and maintain the infrastructure that powers communities and economies. Learn more at www.dashiell.com.

Primary Function

As a member of the procurement team, the Purchasing Administrator is an entry-level position responsible for assisting in the processing of invoices, lien waivers and/or receivers, and purchase orders (POs), as well as compiling vendor lists for the bid process. Assignments are closely supervised and are designed to further develop the employee’s job knowledge and abilities. The position will be based in our Houston, Texas office located at 12301 Kurland Drive STE 400, Houston, TX 77034 and will report to Dashiell’sPurchasing Supervisor.

Duties & Responsibilities

Employee may be called upon to perform any or all of the following functions:

• Learn and apply corporate standard procurement processes and procedures.
• Prepare subcontracts and follow up to receive appropriate approvals.
• Create and process purchase orders for all project materials, including the application of tax and freight charges as necessary.
• Compile vendor lists based on project bill of materials for both materials and subcontracts for use in the bid process.
• Process invoices daily and code with appropriate job and PO numbers for subcontracts and/or materials.
• Confirm that invoices possess the correct pricing, research any discrepancies, and contact vendors to work through any issues.
• Collect and organize receivers and/or lien waivers from job sites, match to the appropriate invoice or subcontract, and collect signatures for payment authorizations.
• Interact with Project Managers, Construction Managers, other Purchasing Department team members, and the Accounting Department to ensure that all invoices and subcontracts are processed correctly and at the appropriate time.
• Maintain electronic files for all jobs.
• Perform special projects and complete other duties as assigned or requested.

How You Will Make an Impact

• Support on-time project payments by accurately processing invoices, receivers, and lien waivers.
• Contribute to a clean and defensible bid process by compiling thorough, accurate vendor lists.
• Help protect Dashiell from billing errors and disputes by identifying and resolving invoice discrepancies early.
• Build foundational procurement knowledge that supports long-term growth within the Purchasing team.

Minimum Qualifications / Experience

Required

• High school diploma or equivalent required.
• Basic understanding of how to use major office equipment.
• Experience using MS Office programs including Outlook, Word, and Excel.
• Good organizational skills, including development of work plans and the ability to multitask.
• Strong interpersonal skills, with the ability to communicate with all levels of the organization.
• Willingness to travel overnight for trainings and/or meetings as required (approximately 10%).

Preferred

• Associate’s degree in Supply Chain Management, Accounting, or Business.
• Prior experience in purchasing.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent use of hands and fingers for typing, writing, and operating office equipment.
• Ability to communicate effectively verbally and in writing.
• Ability to occasionally stand and walk within an office environment.
• Ability to lift up to 10 pounds occasionally.

Environmental Conditions

• Work is primarily performed in a climate-controlled office environment.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined by Company policy.

Equal Employment Opportunity

Dashiell is an Equal Opportunity Employer. Employment decisions are made without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected status under applicable law.

Dashiell offers a competitive compensation and benefits package.

• company-paid life insurance
• accidental death and dismemberment insurance
• long-term disability insurance
• an employee assistance program
• medical coverage through a traditional PPO or one of two high-deductible health plans (with FSA or HSA options)
• dental and vision coverage
• supplemental life insurance
• short-term disability
• critical illness insurance
• group accident insurance
• hospital indemnity insurance
• a 401(k) plan with immediate vesting, among others.

Candidates must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without current or future visa sponsorship.