Procurement Assistant: Invoicing & PO Coordination

Dashiell Corporation; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation

Employee benefits

401(k) plan with immediate vesting

Job summary

Dashiell Corporation in Houston, TX, is seeking a Purchasing Administrator to assist in processing invoices, lien waivers, receivers, and purchase orders. The role reports to the Purchasing Supervisor and is based at the Houston office located at 12301 Kurland Drive STE 400, Houston, TX 77034.

This entry-level position emphasizes learning corporate procurement processes, vendor list compilation, and collaboration with Project Managers and Accounting to ensure timely payments and accurate

Qualifications

• High school diploma or equivalent required.
• Experience using MS Office programs including Outlook, Word, and Excel.
• Good organizational skills, including development of work plans and the ability to multitask.
• Strong interpersonal skills, with the ability to communicate with all levels of the organization.
• Willingness to travel overnight for trainings and/or meetings as required (approximately 10%).

Responsibilities

• Learn and apply corporate standard procurement processes and procedures.
• Prepare subcontracts and follow up to receive appropriate approvals.
• Create and process purchase orders for all project materials, including the application of tax and freight charges as necessary.
• Compile vendor lists based on project bill of materials for both materials and subcontracts for use in the bid process.
• Process invoices daily and code with appropriate job and PO numbers for subcontracts and/or materials.
• Confirm that invoices possess the correct pricing, research any discrepancies, and contact vendors to work through any issues.
• Collect and organize receivers and/or lien waivers from job sites, match to the appropriate invoice or subcontract, and collect signatures for payment authorizations.
• Interact with Project Managers, Construction Managers, other Purchasing Department team members, and the Accounting Department to ensure that all invoices and subcontracts are processed correctly and at the appropriate time.
• Maintain electronic files for all jobs.
• Perform special projects and complete other duties as assigned or requested.

Skills

MS Office

Organizational skills

Interpersonal skills

Willingness to travel

Education

High school diploma

Associate's degree in Supply Chain/Accounting/Business

Tools

Excel

Outlook

Word

Job description

Dashiell Corporation in Houston, TX, is seeking a Purchasing Administrator to assist in processing invoices, lien waivers, receivers, and purchase orders. The role reports to the Purchasing Supervisor and is based at the Houston office located at 12301 Kurland Drive STE 400, Houston, TX 77034.

This entry-level position emphasizes learning corporate procurement processes, vendor list compilation, and collaboration with Project Managers and Accounting to ensure timely payments and accurate