Entry-Level Operations Support Administrator

American Water; Short Hills (NJ); On-site; USD 36,000 - 52,000; Full time

Job summary

American Water is hiring an entry-level Operations Support Administrator in Short Hills, NJ. The role provides essential clerical support to day-to-day operations, handling routine tasks and helping teams stay organized.

The position offers opportunities for learning and career growth within a large utility company. The successful candidate will manage calendars, prepare reports, assist with permits, and support with purchasing and invoicing processes, leveraging MS Office and basic SAP

Qualifications

• High School diploma or GED required.
• 0–2 years of clerical/administrative support experience.

Responsibilities

• Provide general administrative support to managers and departments for daily operations and routine projects.
• Coordinate travel arrangements and maintain calendars.
• Prepare and distribute routine reports and meeting minutes.
• Maintain inventory of office supplies and place replenishment orders.
• Assist with obtaining permits and assembling standard documentation.
• Serve as first point of contact for routine inquiries; escalate complex issues.
• Gather information from operations leadership to respond to questions.
• Explain basic company processes to customers and internal partners.
• Monitor and respond to assigned BPEMs per guidelines.
• Administer and coordinate work orders and ensure timely completion.
• Enter data into systems and track work orders.
• Compile routine daily, weekly, and monthly reports.

Skills

Process & project mgmt

Business acumen

Analytical skills

Verbal & written communication

Interpersonal skills

Customer/ops support knowledge

Software literacy

Excel proficiency

Education

High School diploma or GED

Tools

MS Word

Excel

Outlook

SAP

Job description

American Water is hiring an entry-level Operations Support Administrator in Short Hills, NJ. The role provides essential clerical support to day-to-day operations, handling routine tasks and helping teams stay organized.

The position offers opportunities for learning and career growth within a large utility company. The successful candidate will manage calendars, prepare reports, assist with permits, and support with purchasing and invoicing processes, leveraging MS Office and basic SAP