Entry-Level Operations & Administrative Specialist

Pike Corporation; Town of Florida (NY); On-site; USD 36,000 - 52,000; Full time

Job summary

Pike Engineering in the United States is seeking an entry-level Administrative Assistant to provide internal customer service and broad operational support for local and regional operations. The role reports to a Supervisor or Manager in a Pike Engineering office and will involve clerical duties, data entry, scheduling, and event support.

Responsibilities include handling time and expense entries, file maintenance, report generation, onboarding support, and coordinating office activities.

Qualifications

• Regular attendance is required.
• High school diploma or GED required; Associates degree preferred.
• 0–1 year of experience in a similar administrative/support role; familiarity with utility/engineering office operations is preferred.

Responsibilities

• Input information into databases and applications to support time, expenses, invoicing, AP, and related processes.
• Provide general administrative and clerical support including mailing, scanning, and copying; may serve as receptionist.
• Run reports from various tools and ensure data accuracy and completeness.
• Schedule and coordinate meetings; manage calendars and availability.
• Assist with on-boarding of new employees; help with fleet vehicle maintenance scheduling and tracking.
• Organize and support company events and maintain office supplies.

Skills

Computer skills

Independent work

Team oriented

Education

High school diploma or GED

Associates degree (preferred)

Tools

Office software

Job description

Pike Engineering in the United States is seeking an entry-level Administrative Assistant to provide internal customer service and broad operational support for local and regional operations. The role reports to a Supervisor or Manager in a Pike Engineering office and will involve clerical duties, data entry, scheduling, and event support.

Responsibilities include handling time and expense entries, file maintenance, report generation, onboarding support, and coordinating office activities.