Entry-Level On-the-Floor Admin & Ops Assistant

Pediatrics On Demand; Oak Lawn (IL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Growth opportunities

Training & development

Mentorship culture

Job summary

Pediatrics On Demand is seeking an Entry-Level Administrative Assistant to support our operations team on the floor. The role is ideal for someone eager to learn, grow within the company, and take on more responsibilities over time.

You will assist with administrative tasks, monitor day-to-day operations, and ensure employee task lists are completed efficiently. The candidate should be hands-on, able to fix small issues, coordinate with vendors, and support smooth daily clinic operations.

Qualifications

• High school diploma or equivalent is required; further education is a plus.
• Strong organizational and communication skills are essential.
• Comfort on the floor in a fast-paced environment with hands-on support.
• Ability to multitask, prioritize, and adapt to changing needs.
• Team-oriented, proactive, and eager to learn.
• Basic computer skills (Microsoft Office, Google Workspace).
• Willingness to assist with vendor and billing processes; training provided.

Responsibilities

• Be on the floor to identify, address, and resolve operational issues.
• Perform light facility troubleshooting and restock supplies.
• Check in with employees to ensure daily task lists are completed on schedule.
• Provide updates to management on workflow progress and obstacles.
• Assist with bill organization, payment coordination, and vendor communication.
• Support staff schedules, meetings, and internal communications.
• Organize and maintain inventory, office supplies, and equipment.
• Maintain administrative records and documentation.
• Perform other duties to ensure efficient clinic operations.
• Contribute ideas to improve workflow and team collaboration.

Skills

Strong organizational skills

Strong communication skills

Floor presence in fast-paced env

Multitasking

Team-oriented

Willingness to learn

Basic computer skills

Vendor and billing support

Education

High school diploma or equivalent

Associate's or Bachelor's degree a plus

Job description

Pediatrics On Demand is seeking an Entry-Level Administrative Assistant to support our operations team on the floor. The role is ideal for someone eager to learn, grow within the company, and take on more responsibilities over time.

You will assist with administrative tasks, monitor day-to-day operations, and ensure employee task lists are completed efficiently. The candidate should be hands-on, able to fix small issues, coordinate with vendors, and support smooth daily clinic operations.