Entry-Level Invoicing Specialist

MLB & Associates; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

MLB & Associates is seeking a detail-oriented Billing Specialist I to join our finance team in a fast-paced environment. This entry-level role focuses on assisting the preparation, processing, and tracking of invoices, ensuring timely and accurate billing for services or products.

You will generate invoices from sales orders, verify pricing and terms, and submit through customer portals or approved channels. Strong organizational skills and customer service mindset are essential.

Qualifications

• Minimum 1 year of billing/ accounting experience preferred.
• Proficiency with Microsoft Office Suite is required.
• Ability to read and understand English.
• Legally authorized to work in the United States.

Responsibilities

• Generate and review invoices based on sales orders for one-day jobs.
• Verify invoice information against contracts or agreements to ensure compliance with billing terms.
• Submit invoices to customer portals or through other approved methods (e.g., email, mail).
• Ensure invoices are submitted in the correct format and within required timeframes.
• Monitor submission confirmations and track invoice status for timely processing.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Accounting basics

Education

High school diploma or equivalent

Associate degree in accounting or finance preferred

Tools

Excel

Word

Outlook

QuickBooks

SAP

Job description

MLB & Associates is seeking a detail-oriented Billing Specialist I to join our finance team in a fast-paced environment. This entry-level role focuses on assisting the preparation, processing, and tracking of invoices, ensuring timely and accurate billing for services or products.

You will generate invoices from sales orders, verify pricing and terms, and submit through customer portals or approved channels. Strong organizational skills and customer service mindset are essential.