Entry-Level Billing Specialist

Sims-Crane-; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Sims Crane & Equipment in Tampa, FL is seeking a Billing Specialist I to join our finance team. This entry-level role assists with the preparation, processing, and tracking of invoices to ensure timely billing for services or products provided.

Responsibilities include invoice preparation, submission to customer portals, data entry, and maintaining records. A detail-oriented mindset and basic accounting knowledge are essential for success in this role.

Qualifications

• Detail-oriented with the ability to identify discrepancies and resolve issues.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• Basic understanding of accounting principles and billing processes.

Responsibilities

• Generate and review invoices based on sales orders for one day jobs.
• Ensure accurate billing details, including pricing, quantities, terms, and customer information.
• Verify invoice information against contracts or agreements to ensure compliance with billing terms.
• Submit invoices to customer portals or through other methods as required by customers (e.g., email, mail, or electronic submission).
• Ensure invoices are submitted in the correct format and within the required time frame according to customer specifications.
• Monitor submission confirmations and track invoice status to ensure timely processing and payment.
• Respond to customer inquiries regarding invoices, payments, and account details.
• Enter billing data into the accounting or billing software system accurately and in a timely manner.
• Maintain and update customer account information, ensuring all records are up-to-date and accurate.
• Assist with managing billing documentation and filing systems, ensuring accessibility and compliance.
• Assist in generating and reviewing monthly billing reports for management.
• Reconcile billing records with internal accounting reports to ensure accuracy.
• Help track and monitor billing cycles and ensure timely processing of invoices.
• Adhere to company policies and industry regulations related to billing and accounting.
• Assist in improving billing procedures and processes for greater efficiency and accuracy.
• Stay informed about any changes to billing requirements or practices.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Accounting fundamentals

Education

High school diploma or equivalent

Associate’s degree in accounting, Finance, or related field

Tools

Microsoft Office Suite

QuickBooks

SAP

Job description

Sims Crane & Equipment in Tampa, FL is seeking a Billing Specialist I to join our finance team. This entry-level role assists with the preparation, processing, and tracking of invoices to ensure timely billing for services or products provided.

Responsibilities include invoice preparation, submission to customer portals, data entry, and maintaining records. A detail-oriented mindset and basic accounting knowledge are essential for success in this role.