Billing Specialist MA

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera in San Francisco, CA is seeking a Billing Specialist to manage invoices, payments, and customer account information with high accuracy and on-time processing.

You will verify billing data, prepare and issue invoices, reconcile records, and collaborate with Finance, Sales, and other teams to resolve discrepancies while ensuring confidentiality and data integrity.

Qualifications

• Experience in billing, invoicing, and accounts receivable.
• Experience with accounting or ERP software.
• Experience handling confidential financial information.
• Experience preparing customer invoices and maintaining records.

Responsibilities

• Prepare, review, and issue customer invoices accurately and on time.
• Verify billing information, pricing, taxes, and terms.
• Process adjustments, credits, refunds, and corrections.
• Maintain accurate customer billing records.
• Monitor outstanding invoices and balances.
• Investigate and resolve billing discrepancies.
• Respond to customer inquiries regarding invoices and payments.
• Coordinate with AR, Finance, Sales to resolve issues.
• Reconcile billing records with accounting systems.
• Prepare billing reports and aging information for management.
• Ensure invoices follow company policies.
• Maintain organized billing documentation.
• Assist with month-end and year-end billing.
• Support audits with billing documentation.
• Identify recurring issues and suggest improvements.
• Maintain confidentiality of financial data.

Skills

Billing & Invoicing

Attention to detail

Numerical skills

Excel/Sheets

ERP systems

Analytical skills

Customer communication

Data entry

Multi-invoice management

Confidential data handling

Job description

We are seeking a highly organized, detail-oriented, and reliable Billing Specialist to manage billing activities and ensure invoices, payments, and customer account information are processed accurately and on time. The ideal candidate will have strong numerical skills, attention to detail, and the ability to resolve billing issues while maintaining professional relationships with customers and internal teams.

Responsibilities

• Prepare, review, and issue customer invoices accurately and on time.
• Verify billing information, pricing, quantities, discounts, taxes, and payment terms.
• Process billing adjustments, credits, refunds, and account corrections as required.
• Maintain accurate customer billing records and account information.
• Monitor outstanding invoices, payment status, and customer account balances.
• Investigate and resolve billing discrepancies and invoice-related issues.
• Respond to customer inquiries regarding invoices, charges, payments, and account balances.
• Coordinate with Accounts Receivable, Finance, Sales, and other teams to resolve billing issues.
• Reconcile billing records with accounting systems and customer accounts.
• Prepare billing reports, summaries, and aging information for management.
• Ensure invoices are processed according to company policies and established procedures.
• Maintain organized billing documentation and supporting records.
• Assist with month-end and year-end billing activities.
• Support audits and financial reviews by providing billing documentation when required.
• Identify recurring billing issues and recommend process improvements.
• Maintain confidentiality when handling customer and financial information.
• Meet billing deadlines while maintaining a high level of accuracy.

Required Skills

• Strong knowledge ofbilling, invoicing, and account management processes.
• Excellent attention to detail and accuracy.
• Strong numerical and analytical skills.
• Proficiency withMicrosoft Excel or Google Sheets.
• Experience using billing, accounting, ERP, or financial management systems.
• Strong reconciliation and problem-solving abilities.
• Excellent organizational and time-management skills.
• Strong customer service and communication skills.
• Ability to investigate and resolve billing discrepancies.
• Ability to manage multiple invoices, accounts, and deadlines simultaneously.
• Strong data entry and record-keeping skills.
• Ability to handle confidential financial and customer information responsibly.
• Ability to work independently and collaborate effectively with cross-functional teams.
• Reliable, organized, and proactive approach to work.

Requirements

• Previous experience inbilling, invoicing, accounts receivable, accounting, finance, or a similar role.
• Experience preparing and processing customer invoices.
• Experience managing billing records, account balances, and payment information.
• Experience using accounting, billing, ERP, or financial management software.