Entry-Level HIM Support Associate - Medical Records

Loyola Medicine; Berwyn (IL); On-site; USD 22,000 - 32,000; Full time

Job summary

Loyola Medicine is seeking an entry-level Health Information Management (HIM) Support Assistant to join our on-site team in Maywood, IL. The role involves walking the hospital floors to collect medical charts daily and uploading them into the electronic system.

You will work the day shift, Monday through Friday, 8:00am to 4:30pm, perform data integrity tasks, coordinate with staff and vendors, and ensure patient privacy and HIPAA compliance.

Qualifications

• High School Diploma required.
• 1–2 years of medical records experience (3–5 years preferred)
• Basic computer skills: Microsoft Word, Excel, Outlook
• Preferred: Experience with EPIC and HIM-related certifications (CCS, RHIT, RHIA)
• Strong communication, organization, and confidentiality skills

Responsibilities

• Perform a variety of HIM functions, including identity management, record retrieval, data integrity, and quality audits
• Serve as a liaison for offsite vendors, external auditors, and physician/provider support
• Manage record requests, mail distribution, and telephone coverage
• Identify and resolve duplicate medical records and patient identity errors
• Monitor documentation deficiency tracking and provider compliance
• Perform documentation audits in alignment with Joint Commission standards
• Ensure patient privacy and HIPAA compliance in all duties

Skills

Data accuracy

Communication skills

Privacy & confidentiality

Basic computer skills

Education

High School Diploma

Tools

EPIC

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Loyola Medicine is seeking an entry-level Health Information Management (HIM) Support Assistant to join our on-site team in Maywood, IL. The role involves walking the hospital floors to collect medical charts daily and uploading them into the electronic system.

You will work the day shift, Monday through Friday, 8:00am to 4:30pm, perform data integrity tasks, coordinate with staff and vendors, and ensure patient privacy and HIPAA compliance.