Entry Level Front Office Coordinator

Poolemerica Enterprises; Baton Rouge (LA); On-site; USD 30,000 - 38,000; Full time

Job summary

Poolemerica Enterprises is seeking an Entry-Level Front Office Coordinator in Baton Rouge, LA. This full-time, on-site role focuses on managing day-to-day front office operations, answering and directing phone calls, scheduling appointments, greeting visitors, and supporting office administration.

The ideal candidate will possess strong customer service, organization, and communication skills, with a high school diploma; college degree a plus. Bilingual Spanish is a plus but not required.

Qualifications

• Answering and directing phone calls in a professional manner.
• Scheduling appointments and maintaining calendars.
• Welcoming visitors and handling front desk duties with politeness.
• Providing excellent customer service to clients, employees, and stakeholders.
• Ability to thrive in a fast-paced environment with accuracy.
• Spanish language skills are a plus but not required.

Responsibilities

• Manage day-to-day front office operations on-site in Baton Rouge.
• Answer and direct phone calls, route inquiries to appropriate teams.
• Greet visitors, sign them in, and maintain a welcoming reception.
• Assist with general office administration and supplies management.
• Support clients, employees, and stakeholders with professional service.

Skills

Phone etiquette

Organization & scheduling

Customer service

Multitasking & accuracy

Communication skills

Go-getter mindset

Coachability

Education

High School Diploma

College degree (not required)

Tools

Scheduling tools

Basic office software

Job description

Poolemerica Enterprises is a dynamic Leadership and Development organization with a commitment to fostering mentorship, staffing, and recruitment excellence. The company's operations encompass diverse fields, including real estate, development, training, and consulting. By empowering teams and individuals, Poolemerica Enterprises aims to drive professional growth and operational success. With a focus on innovation and development, the organization creates opportunities for career advancement and meaningful contribution.

Role Description

This is a full-time, on-site role for an Entry-Level Front Office Coordinator at Poolemerica Enterprises, located in Baton Rouge, LA. The position involves managing day-to-day front office operations, including answering and directing phone calls, scheduling appointments, welcoming visitors, and ensuring the smooth functioning of office administration tasks. The coordinator will also provide excellent customer service and support to clients, employees, and other stakeholders.

Qualifications

• Proficiency in phone etiquette and the ability to manage inbound and outbound calls efficiently.
• Strong organizational skills for appointment scheduling and maintaining calendars.
• Experience in office administration and managing receptionist duties, including handling correspondence and office supplies.
• Exceptional customer service skills to create a welcoming and professional first impression.
• Go-Getter mentality and problem solving skills
• Coachability
• Ability to communicate effectively, multitask, and handle a fast-paced environment with accuracy.
• Proficiency in basic office software and familiarity with scheduling tools.
• Previous experience in a similar role is an asset but not required.
• High School Diploma is required
• College Degree is a plus, but not required
• Great for recent graduates looking to begin a professional career
• Bilingual in Spanish is a plus, but not required