Entry-Level Billing & Operations Coordinator

Kept Companies Inc; Fairfield (NJ); On-site; USD 35,000 - 52,000; Full time

Job summary

Kept Companies Inc. is seeking an Entry-Level Billing Support Administrator to provide administrative and billing support in a fast-paced corporate environment.

This role supports the billing and operations teams by managing shared email inboxes, assisting with billing portals, and coordinating communication between internal teams and clients. This is an excellent entry point for candidates pursuing experience in billing administration, corporate operations, or office support.

Qualifications

• Bachelor’s degree or equivalent administrative experience.
• Experience with Microsoft Office, especially Outlook and Excel.
• Strong written and verbal communication.
• Excellent organizational, multitasking, and time management.
• High attention to detail and accuracy.
• Willingness to learn billing systems and processes.

Responsibilities

• Monitor and manage multiple shared email inboxes using Microsoft Outlook.
• Provide administrative support for billing and operational processes.
• Assist with billing portals, invoices, and client documentation.
• Respond to client inquiries and route issues to the right teams.
• Track requests and follow up on open items for timely resolution.
• Maintain accurate records, data entry, and documentation.
• Support the billing team with general administrative tasks.

Skills

Administrative experience

Outlook & Excel

Communication

Organization & time management

Attention to detail

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Kept Companies Inc. is seeking an Entry-Level Billing Support Administrator to provide administrative and billing support in a fast-paced corporate environment.

This role supports the billing and operations teams by managing shared email inboxes, assisting with billing portals, and coordinating communication between internal teams and clients. This is an excellent entry point for candidates pursuing experience in billing administration, corporate operations, or office support.