Entry Level Accounting/Billing Administrator

Resnick & Louis; Scottsdale (AZ); On-site; USD 35,000 - 45,000; Full time

Job summary

A midsized insurance defense firm in Arizona is seeking a full-time Entry Level Accounting/Billing Administrator. The ideal candidate will have strong problem-solving and organizational skills. Responsibilities include submitting client invoices, maintaining spreadsheets for unresolved issues, and supporting attorneys across different offices. No previous experience is required, making this a great opportunity for recent college graduates with an interest in Business or Accounting.

Qualifications

• Ability to adhere to strict guidelines and deadlines.
• Self-motivated and capable of managing multiple tasks effectively.
• Quick learner with adaptability.

Responsibilities

• Submit invoices for clients through various channels while following procedures.
• Extract required information from case files for new assignments.
• Follow up with staff regarding missing case information.
• Run billing reports and examine client ledgers.
• Maintain Excel spreadsheets for unresolved billing issues.
• Monitor spending and adjust budgets as needed.
• Ensure compliance with client guidelines for billing.
• Research rate discrepancies and submit requests for new timekeepers.
• Support various staff across different offices.

Skills

Problem solving

Critical thinking

Organization

Attention to detail

Written communication

Microsoft Office proficiency

Data entry skills

Education

Associate degree in Business or related field

Job description

Entry Level Accounting/Billing Administrator

About the job

Resnick & Louis, P.C. is seeking a full-time Entry Level Accounting/Billing Administrator to support the growing client base for a midsized insurance defense firm with offices across 12 different states.

Qualifications

The ideal candidate will have proven problem solving and critical thinking skills, ability to adhere to strict guidelines and deadlines, be self-motivated, organized, and possess excellent attention to detail and written communication skills. We are seeking someone that can learn and adapt quickly and is capable of effectively managing multiple tasks simultaneously. Experience with Microsoft office products, computer, and data entry skills are necessary.

This is an entry-level position, and we will provide training. Previous experience is not required but any relevant experience will be considered. Recent college graduates with Associate degree or interests in Business, Business Administration, Accounting, Accounts Receivable, or Law encouraged to apply.

Responsibilities

• Submitting invoices for clients through email, U.S. mail, and across different electronic billing platforms while conforming to specific procedures and requirements to ensure proper processing
• Skimming case files and documents in a timely fashion extracting required information to open new assignments in electronic billing/legal management sites to prepare for invoicing
• Following up with attorneys and other staff regarding missing case information such as claim numbers, billing contacts, instructions and other missing case materials including budgets, initial case assessments/evaluations and statuses
• Running and interpreting different billing reports and examining the client ledger to assist with internal and external concerns, questions, and requests
• Responsible for maintaining Excel spread sheets used to organize unresolved issues affecting specific matters and invoices while recording action items taken and following up regularly to seek timely resolution
• Utilizing legal management sites to monitor spending and submitting revised budgets as needed
• Adhering to and familiarizing oneself to strict guidelines set forth by our clients and proper billing procedures to minimize deductions and avoid stale billing
• Responsible for resolving and researching possible rate discrepancies and submitting new timekeepers and rate requests for approval based on existing rate agreements
• Serve as support to attorneys, paralegals, and other staff across the different offices by helping address questions and concerns sent to our centralized accounting email