Entry Level Administrative Assistant - Part time

internU; West Chester (Chester County); On-site; USD 32,000 - 46,000; Full time

Job summary

internU is seeking an Entry Level Administrative Assistant to support community management operations. This role is ideal for someone with strong organizational and communication skills who enjoys helping people and working in a team environment.

You’ll handle a range of administrative tasks, provide excellent customer service to residents and vendors, and contribute to keeping our operations running smoothly while growing a career in property management or administrative services.

Qualifications

• Proficiency in Microsoft Office, especially Word and Excel.
• Strong written communication skills.
• Friendly and professional telephone etiquette.
• Highly organized with strong attention to detail.
• Ability to manage time effectively and prioritize tasks.
• Willingness to learn in a fast-paced environment.
• High school diploma or equivalent required.

Responsibilities

• Answer incoming calls and respond to emails professionally and promptly.
• Communicate clearly and courteously with homeowners, vendors, and team members.
• Compose and process letters, notices, and other correspondence to homeowners.
• Organize and maintain digital filing systems.
• Assist with preparing and processing mass mailings.
• Perform word processing tasks such as document formatting, editing, and proofreading.
• Input and update data using Microsoft Excel and other office software.
• Provide general office support to community managers and staff as needed.

Skills

Time management

Written communication

Telephone etiquette

Organizational skills

Willingness to learn

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

We are seeking a reliable and detail-oriented Entry Level Administrative Assistant to support our community management operations. This is an entry-level position, ideal for someone with strong organizational and communication skills who enjoys helping people and working in a team environment. It will be an opportunity to grow a career in property management or administrative services. You’ll play a key role in keeping our operations running smoothly by handling a range of administrative tasks and providing excellent customer service to residents and vendors.

Key Responsibilities:

• Answer incoming calls and respond to emails professionally and promptly
• Communicate clearly and courteously with homeowners, vendors, and team members
• Compose and process letters, notices, and other correspondence to homeowners
• Organize and maintain digital filing systems
• Assist with preparing and processing mass mailings
• Perform word processing tasks such as document formatting, editing, and proofreading
• Input and update data using Microsoft Excel and other office software
• Provide general office support to community managers and staff as needed

Required Skills and Qualifications:

• Proficiency in Microsoft Office, especially Word and Excel
• Strong word processing and written communication skills
• Friendly and professional telephone etiquette
• Highly organized with strong attention to detail
• Ability to manage time effectively and prioritize tasks
• Willingness to learn and take direction in a fast-paced environment
• High school diploma or equivalent required