Administrative Assistant

INNOVATIVE PROPERTY MANAGEMENT & DEVELOPMENT INC; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

INNOVATIVE PROPERTY MANAGEMENT & DEVELOPMENT INC in New York seeks an Administrative Assistant to support office staff, handle calls, tenant liaison, and draft correspondence. The ideal candidate is highly organized and communicates clearly with a friendly demeanor.

The responsibilities include organizing meetings, taking minutes, maintaining filing systems, scheduling lease signings and maintenance, and developing office procedures.

Qualifications

• High school diploma or GED is required; administrative experience is preferred.
• Experience as an Administrative Assistant or similar role is beneficial.
• Familiarity with printers, fax machines, and standard office equipment.
• Proficient with Microsoft Word, Outlook, and PowerPoint.
• Strong organizational and time-management skills with the ability to prioritize tasks.

Responsibilities

• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Schedule tenants for lease signings and maintenance requests
• Develop, update, and maintain relevant office procedures

Skills

Administrative experience

Office equipment familiarity

Microsoft Word

Outlook

PowerPoint

Organizational skills

Time management

Prioritize tasks

Education

High school diploma/GED

Job description

Benefits

• Paid time off
• 401(k)
• Opportunity for advancement
• Parental leave
• Training & development
• Benefits/Perks
• Paid Time Off
• Career Growth Opportunities
• Opportunities for advancement

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, residential building compliance, tenant liaison, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Schedule tenants for lease signings and maintenance requestDevelop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, administrative experience is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Standard computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects