Accounts Payable Specialist

Outcome HC; Whitesville (NJ); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Job summary

Outcome HC is seeking an Accounts Payable Specialist to join our finance team in New Jersey. The role focuses on processing invoices, maintaining accurate records, and managing vendor relationships to ensure timely payments.

The ideal candidate brings 2+ years of AP or accounting experience, strong Excel skills, and solid attention to detail. You will work in a fast-paced environment and support month-end closes and audits.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Strong proficiency in Microsoft Excel and the Office suite.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality of financial information.
• Strong verbal and written communication skills.

Responsibilities

• Process and verify vendor invoices for accuracy and approval.
• Match invoices with purchase orders and receiving docs.
• Prepare and process weekly check runs.
• Prepare credit card reconciliations.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate accounts payable records and documentation.
• Respond to vendor inquiries and build relationships.
• Assist with month-end closing activities and accruals.
• Ensure compliance with company policies and controls.
• Monitor payment schedules for timely payments.
• Generate AP reports as requested by management.
• Support audits with documentation.
• Collaborate with internal departments to resolve issues.

Skills

Accounts payable

Attention to detail

Time management

Confidentiality

Communication skills

Tools

Microsoft Excel

Microsoft Office Suite

Job description

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for processing invoices, maintaining accurate financial records, managing vendor relationships, and ensuring timely payments. This role requires strong analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

• Process and verify vendor invoices for accuracy and proper approval.

• Match invoices with purchase orders and receiving documentation.

• Prepare and process weekly check runs

• Prepare credit card reconciliations

• Reconcile vendor statements and resolve billing discrepancies.

• Maintain accurate accounts payable records and documentation.

• Respond to vendor inquiries and build positive vendor relationships.

• Assist with month-end closing activities, including account reconciliations and accruals.

• Ensure compliance with company policies, internal controls, and accounting procedures.

• Monitor payment schedules to ensure timely and accurate payments.

• Generate accounts payable reports as requested by management.

• Support audits by providing requested documentation and explanations.

• Collaborate with internal departments to resolve invoice and payment issues.

Qualifications

Required

• 2+ years of accounts payable or general accounting experience.

• Proficiency in Microsoft Excel and Microsoft Office Suite.

• Strong attention to detail and accuracy.

• Excellent organizational and time management skills.

• Ability to maintain confidentiality regarding financial information.

• Strong verbal and written communication skills.

Preferred

• Experience with accounting software such as Sage, Stampli , or QuickBooks.

• Knowledge of accounts payable best practices.

• Experience in a high-volume invoice processing environment.

Key Competencies

• Attention to detail

• Problem-solving skills

• Financial accuracy

• Time management

• Team collaboration

• Customer service mindset

• Ability to meet deadlines

Benefits

• Health, dental, and vision insurance

• Paid time off